IFB 158928 On-Call Hired Equipment w/Operator

The Virginia Department of Transportation (VDOT) has issued Invitation for Bids (IFB) 158928 for on-call, as-needed hourly rental of equipment with experienced operators to perform road construction and maintenance services in the Hampton Roads District. The procurement specifically seeks qualified firms to provide equipment, skilled operators, and personnel for incidental road construction and restorative/replacement maintenance on primary and secondary routes. The contract will be divided into three geographical lots, with bidders expected to provide comprehensive equipment rental services including machinery, labor, traffic control, and associated operational support. An optional pre-bid conference is scheduled for July 16, 2024, with bid submissions due by July 28, 2024, and a public bid opening planned for July 29, 2024. The contract term is one year, with potential renewal options, and bidders must be prepared to provide a range of equipment and skilled operators capable of performing various road maintenance and construction tasks efficiently and professionally.

The contract is exclusively set aside for Department of Small Business and Supplier Diversity (DSBSD)-certified small and micro businesses, which significantly limits the pool of eligible bidders to those meeting specific size and certification requirements. VDOT reserves additional administrative rights, including the ability to supply its own equipment and perform work within the contract's scope using internal forces. While specific budget ranges are not disclosed in the available documentation, the contract will operate on an hourly rental basis with payment made only for actual hours worked. The pricing structure requires firms to maintain firm rates throughout the contract period. No information about the current incumbent contractor is provided in the documentation. Potential respondents should carefully review all bid specifications and ensure complete compliance with VDOT's detailed requirements for equipment condition, operator qualifications, and service delivery standards.