IEEE 802. 11 a/b/g/n Wireless Access Points

The State of West Virginia Department of Health and Human Resources, on behalf of Hopemont Hospital in Terra Alta, issued this Agency Request for Quotation (ARFQ HOP1500000004) for a one-time purchase of twenty (20) IEEE 802.11a/b/g/n wireless access points for indoor use. The solicitation seeks equipment meeting or exceeding the specifications of an Aerohive AP121 (Part Number AH-AP-121-N-FCC), with required compliance to IEEE 802.11a/b/g/n standards, WiFi Alliance certification, dual-band radio capability (2.4-2.5 GHz and 5.150-5.950 GHz), 2x2:2 MIMO technology, Power-over-Ethernet capability, support for minimum six VLANs, plenum rating, and compatibility with the WV Office of Technology's Aerohive Hive Manager network management system. Vendors must deliver equipment within thirty (30) working days of purchase order receipt, with F.O.B. destination delivery to Hopemont Hospital and responsibility for all return shipping of unacceptable items. The solicitation required written questions to be submitted by noon on March 25, 2015, with bid responses due by noon on April 6, 2015, and award determination based on lowest overall grand total cost meeting all mandatory specifications. Vendors are required to replace any defective access points at no cost for the lifetime of the units, with coverage extending at least five years after manufacturer discontinuation.

Eligible bidders may qualify for West Virginia vendor preference designations, including 2.5 percent preference for resident vendors or partnerships with four years of continuous West Virginia residency, an additional 2.5 percent for vendors certifying that at least 75 percent of project employees are West Virginia residents, 3.5 percent preference for veteran vendors, and preferences for certified small, women- and minority-owned businesses. All vendors must comply with state wage rates, workers' compensation insurance mandates, and prevailing wage requirements as established by the West Virginia Department of Administration. Prospective vendors must be properly registered with the West Virginia Purchasing Division, submit a notarized Purchasing Affidavit confirming no state debt exceeding one thousand dollars, and accept the State of West Virginia's Purchasing Card for payment. No incumbent contractor information, current service provider details, or specific budget allocation values are identified in the solicitation documentation. The contract is contingent upon legislative appropriation of funds and may be canceled immediately upon thirty days' written notice if materials or workmanship fail to conform to specifications.