OneTimePurchaseRFQ Wireless Access Points.docx
DOCX document 32 KB Posted
- Attached to
- IEEE 802. 11 a/b/g/n Wireless Access Points
- Solicitation number
- ARFQ 0506 HOP1500000004 1
- Issued by
- Wetzel County, West Virginia
About this file
This is a Request for Quotation (RFQ) document issued by the West Virginia Department of Health and Human Resources, Hopemont Hospital, for a one-time purchase of twenty (20) IEEE 802.11a/b/n Wireless Access Points (WAPs) or equivalent units. The solicitation, identified as ARFQ HOP1500000004, seeks indoor wireless access points that meet or exceed the specifications of an Aerohive AP121 (Part Number AH-AP-121-N-FCC). The equipment must comply with specific technical requirements including IEEE 802.11a/b/g/n standards, WIFI Alliance certification, dual-band radio capability (2.4-2.5 GHz and 5.150-5.950 GHz), 2x2:2 MIMO technology, Power-over-Ethernet capability, support for minimum six VLANs, plenum rating for indoor use, and compatibility with the WV Office of Technology's Aerohive Hive Manager network management system. Contract items must be delivered within thirty (30) working days of purchase order receipt to Hopemont Hospital in Terra Alta, West Virginia. No specific response deadline, bidder's conference, or award date is identified in this document.
Pricing shall be submitted on a provided Pricing Page, with contract award based on lowest overall grand total cost for items meeting all mandatory specifications. The vendor must deliver equipment F.O.B. destination at the agency's location and is responsible for all return shipping expenses for unacceptable items. The vendor is required to replace any defective access points at no cost for the lifetime of the units, with coverage extending at least five years after manufacturer discontinuation. Payment will be made in accordance with West Virginia state procedures. Vendor default provisions include failure to meet specifications, non-compliance with applicable laws, or failure to remedy deficient performance, with remedies including immediate contract cancellation and termination of all release orders.
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Text version
REQUEST FOR QUOTATION
ARFQ HOP1500000004
IEEE 802.11a/b/g/n Wireless Access Points or Equal
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Department of Health and Human Resources, Hopemont Hospital is soliciting bids to establish a contract for the one time purchase of twenty (20) IEEE 802.11a/b/g/n Wireless Access Points (WAP) or equal.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Item” means list of items identified in Section 3, Subsection 1 below.
2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services.
3. GENERAL REQUIREMENTS:
3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.
3.1.1 Twenty (20) IEEE 802.11a/b/g/n Wireless Access Point (WAP)(indoor) or equal
3.1.1.1 Access points must meet or exceed the specifications of an Aerohive AP121. Part Number AH-AP-121-N-FCC or equal.
3.1.1.2 Access points must be IEEE 802.11a/b/g/n compliant and WIFI Alliance certified, or equal.
3.1.1.3 Access point radios must be compatible with FCC Regulatory Domain US.
3.1.1.4 Access points must contain one (1) each radio in the 2.4-2.5 Ghz and 5.150-5.950 Ghz RF Spectrum.
3.1.1.5 Access points must have a minimum 2x2:2; Multiple-In x Multiple-Out (MIMO): two (2) stream radios.
3.1.1.6 Access points must be capable of being exclusively powered using IEEE 802.3af Power-over-Ethernet.
3.1.1.7 Access points must support IEEE 802.1q Virtual Local Area Network (VLAN) tagging on individual Service Set Identifiers (SSIDs) to accommodate minimum 6 VLANs.
3.1.1.8 Access points must have internal antenna minimum 6.0dbi peak gain for both radios.
3.1.1.9 Access points must have Plenum Rating for indoor, office locations, or equal.
3.1.1.10 Access points must have a no-cost option of becoming mesh access points.
3.1.1.11 Each access point must be able to direct capable clients from the 2.4 Ghz band to the 5.0 Ghz band and vice versa.
3.1.1.12 Each access point must be able to load balance traffic across all available radios.
3.1.1.13 Access points must contain at minimum (1) 10/100/1000 Base-T RJ-45 Ethernet port.
3.1.1.14 Access points must have an RJ-45 serial console port for out-of-band management or equal.
3.1.1.15 Access points must have the ability to revert to the factory default with and without intervention from the Wireless Control/Network Management System (WCNMS).
3.1.1.16 Access points must support configuration roll-back in the event a configuration change prevents connectivity to the WCNMS.
3.1.1.17 Access points must continuously operate independent of the WVNMS in the event of connectivity loss.
3.1.1.18 Access points must be able to broadcast network SSIDs with AES: CCMP encryption.
3.1.1.19 Access points must be able to provide for Wi-Fi alliance certified WPA/WPA2, IEEE 802.11i, IEEE 802.1x, and per-user Pre-Shared Keys per SSID or equal.
3.1.1.20 Access points must be shipped with the minimum of a ceiling tile mount (15/16”) and a wall mount kit with other mounting options available.
3.1.1.21 Vendor must replace any Access Points that become defective/inoperable for the lifetime of the access points, up to at least 5 years after the Access Points are no longer produced by the manufacturer.
3.1.1.22 Access points must be configurable, managed, and updated by the WV Office of Technology’s standardized Wireless Control/Network Management System (WCNMS) that is an Aerohive Networks Hive Manager running HiveOS 6.1r2 or greater.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall grand total cost as shown on the Pricing Pages.
4.2 Pricing Page: Vendor should complete the Pricing Page by filling in the price per requested unit. Vendor should complete the Pricing Page by multiplying the unit price by the quantity to create an extended cost. Vendor then should total the extended cost(s) at the bottom and enter the “grand total.” Failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order. Vendor shall deliver the Contract Items within 30 working days after receiving a purchase order. Contract Items must be delivered to Agency at Hopemont Hospital, 150 Hopemont Drive, Terra Alta WV 26764.
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.
Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B. destination to the Agency’s location.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.
7 VENDOR DEFAULT:
7.1 The following shall be considered a vendor default under this Contract.
7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this Contract.
7.2.3 Any other remedies available in law or equity.
Revised 10/27/2014
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