IDOT Continuous Count Sites in D1

The Illinois Department of Transportation (IDOT) has issued an Invitation for Bid (IFB 26-494DOT-FINAD-B-50847) seeking electrical maintenance and repair services for approximately 50 Continuous Count Sites located in IDOT District One, which encompasses Cook, Lake, McHenry, Kane, DuPage, and Will counties. The contractor must provide installation and maintenance of traffic counting equipment, including detector loops, piezo axle sensors, controller cabinets, solar power systems, and video traffic counters at specified state-maintained right-of-way locations. Services include a designated service representative available during normal business hours with response times tiered by priority level: Level 1 (Priority Service) requires 24-hour response and 5-day completion, Level 2 (Routine Work) requires 20-day completion, and Level 3 (Annual Maintenance/New Installation) requires 90-day completion. The contractor must maintain an office no more than three hours' drive time from work sites and employ International Brotherhood of Electrical Workers journeymen or department-approved equivalents. Compensation is structured on hourly rates for labor, equipment usage (pickup trucks, bucket trucks, arrow boards, and attenuators), and reimbursement for materials over $25 per unit at actual cost plus tiered markups (15% for invoices up to $2,500, 10% for $2,500-$5,000, and 5% for amounts exceeding $5,000). Monetary deductions of $100, $75, and $50 per day apply for failure to meet Level 1, 2, and 3 response times, respectively. The bid was posted February 20, 2026, with a deadline of March 10, 2026, for electronic submission through BidBuy, and bids must remain firm for 180 days from opening. The contract has an initial term of 36 months with a maximum total contract term not exceeding 10 years including renewal terms and extensions.

Vendors must submit either a Vendor Disclosure Form or an IPG Active Registered Vendor Disclosure form depending on their Illinois Procurement Gateway registration status, along with an Offer to the State of Illinois and a Business Enterprise Program/Veterans Small Business Program Utilization Plan. The State will award the contract to the lowest priced responsive and responsible bidder, with evaluation based on responsibility, responsiveness, and price. Vendors may claim Illinois Business Preference and Domestic Product Preference with appropriate supporting documentation, and the solicitation permits disclosure of minority, woman, disabled, disadvantaged, or veteran ownership status. No subcontractors are permitted under this contract, and all services must be performed in the United States unless otherwise disclosed and approved. The contractor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, and must comply with prevailing wage requirements as applicable. The contract may be partially or totally funded with Federal funds, with the percentage and total Federal funding to be specified in the notice of intent to award. Vendors awarded contracts of $1,000 or more must pay a $15 administrative fee for the Minority Contractor Opportunity Initiative to be deducted from the first check issued. No specific budget range or incumbent vendor information is disclosed in the solicitation documents.