IDOC Rebid 7-passenger Flex Fuel Mini-Van

The Illinois Department of Corrections is issuing an Invitation for Bid (IFB 26-426DOC-CENTO-B-49876) to procure 30 seven-passenger flex fuel mini-vans to replace vehicles statewide that have exceeded their recommended usage and are not replaced through the CMS Vehicle Usage Program. All vehicles must meet specific requirements including flex fuel (E85) capability, standard exterior colors of black or white, standard interior colors of black or dark grey, and comprehensive standard equipment including automatic transmission with overdrive, three-zone climate control, power sliding doors with child-proof locks, privacy glass, split-bench stowable rear seating, vehicle stability enhancement system, multiple air bags, AM/FM stereo with Bluetooth and hands-free capability, cruise control, rear view camera, and remote keyless entry with two sets of keys. All 30 vehicles must be delivered on a single date between Monday and Friday (excluding State authorized holidays) between 9:00 AM and 2:30 PM CST, with delivery coordinated through CMS Vehicles Section at 217-782-2536, and the contract term extends from final signature through July 30, 2026. Delivery shall be made on a Freight on Board (FOB) Destination basis with freight prepaid and all required vendor documentation provided at delivery. The State will award to the lowest priced responsive and responsible bidder meeting all specified criteria, with evaluation considering factors including past performance, financial capability, compliance with applicable laws, and ability to meet delivery requirements. Bids must be submitted electronically through BidBuy by December 31, 2025, remain firm for 120 days from opening, and vendors must submit vendor disclosures or IPG Active Registered Vendor Disclosures, completed offer forms, and Business Enterprise Program/Veterans Small Business Program Utilization Plans; questions must be submitted in writing by December 24, 2025.

No small business set-asides, minority-owned business preferences, women-owned business preferences, persons with disabilities-owned business preferences, or veteran-owned small business preferences are designated for this procurement; however, vendors must complete and submit a Business Enterprise Program (BEP) Utilization Plan demonstrating a 3% subcontracting goal for minority-, women-, and disability-owned businesses, with failure to submit rendering the bid non-responsive. All awarded vendors must be registered with the Illinois Secretary of State to sell agency vehicles and must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. The State has indicated that this procurement may be partially or wholly funded with Federal funds, with the percentage and dollar amount to be disclosed upon notice of award. A $15 Minority Contractor Opportunity Initiative administrative fee will be deducted from the first check issued to any awarded vendor with a contract of $1,000 or more, and the State's preference for products manufactured in the United States applies unless unavailable in reasonable quantities, cost exceeds comparable foreign products by 12% or more, or quality is substantially less. No bid or performance bond is required for this solicitation, and the contract is governed by Illinois law, the Illinois Procurement Code, and the State Prompt Payment Act with invoices for work completed through June 30 due by July 31 of that year. No specific contract value or budget range is disclosed in the available documentation.