HVAC Upgrades at Moss Avenue Pumping Station (MAPS)

The City of Santa Monica Water Resources Division is conducting a competitive sealed bid procurement for HVAC system upgrades at the Moss Avenue Pumping Station (MAPS), located at 1625 Appian Way, Santa Monica, California 90401. The project requires qualified contractors to furnish, deliver, and install a new HVAC system including a Model TUHYE0964AN41AN outdoor condensing unit with 96,000 BTU/H cooling and 108,000 BTU/H heating capacity, paired with a Model TPEFYP072MH140A indoor fan coil unit, along with all associated ductwork, piping, electrical conduit, and connections. Bidders must hold California contractor licenses including C-10 (electrical), C-20 (HVAC), and EPA 608 certification for refrigerant handling, and pricing must be submitted as a lump sum for all parts and labor through the City's Online Vendor Portal. A mandatory job walk is scheduled for Tuesday, March 31, 2026, at 10:00 AM, with attendance required for bidder qualification; vendor questions are due by April 7, 2026, at 3:00 PM Pacific Time with responses posted by April 14, 2026; and electronic bid submissions are due by April 21, 2026, at 3:00 PM Pacific Time. All work must comply with the 2022 California Mechanical Code, Building Code, Plumbing Code, and City of Santa Monica ordinances, with award decisions made based on cost, quality, contractor capability, financial resources, experience, character, reputation, and ability to provide future maintenance. The contract encompasses the full duration of project completion with no renewal options.

Prevailing wage requirements apply under California Labor Code sections 1770 et seq., mandating that all workers on this project must be paid at rates established by prevailing wage schedules, with contractors required to register the determination with the Department of Industrial Relations prior to project execution. The contract value exceeds $25,000, requiring successful bidders to secure a payment bond equal to 100 percent of the contract proposal amount. Minimum insurance requirements include $1,000,000 Commercial General Liability (on an occurrence basis with the City named as additional insured), $1,000,000 Automobile Liability, and Workers' Compensation coverage with statutory limits and Employers' Liability Insurance of $1,000,000 per accident, with all policies issued by insurers authorized to conduct business in California with an A.M. Best rating of no less than A:VII. All subcontractors must meet identical insurance requirements unless written exceptions are approved by the Risk Manager. Payment terms are net thirty days from delivery and receipt of invoice, with the City responsible for all applicable taxes and exempt from Federal Excise Tax. No specific set-asides for disadvantaged enterprises are identified in the procurement documents, and no incumbent vendors or current contractors are referenced; the project documents do not disclose an estimated award value or specific budget range.