HVAC Units and Accessories

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is conducting an Invitation for Bids (IFB No. IW209169) for HVAC units and accessories to be delivered to the TDCJ Mechler Unit Maintenance facility in Tulia, TX. The procurement specifically seeks two 15-ton condenser units (3 phase/460-60/2 stage), six thermostat guards, eight 8" round dampers, four 10" round dampers, two Truezone panels, two Truezone system kits, and six programmable thermostats. Bids are due on February 20, 2025, at 3:00 PM, with a question submission deadline of February 7, 2025, at 10:00 AM CST. Vendors can submit bids electronically to bids@tdcj.texas.gov or via hard copy to the Huntsville office. The procurement requires F.O.B. destination pricing with prepaid and allowed freight charges, and all deliveries must comply with strict security requirements for correctional facilities, including mandatory security escorts, vehicle searches, and prohibition of contraband items.

No specific set-asides or preferences for disadvantaged enterprises are indicated in the solicitation documents. The bid does not mention any incumbent vendors or current contractors, and there are no explicit requirements for integration with existing infrastructure or technology. While no specific budget range is provided, the Standard Terms and Conditions document outlines that bid prices must remain firm for 30 days from the bid opening date, and the contract may be extended up to three months at TDCJ's discretion. Payment terms are net 30 days after receipt of an uncontested invoice, and all purchases are exempt from state sales tax and federal excise tax. The TDCJ reserves the right to make awards based on low line item bid, low total of line items, or any combination that serves the state's best interest, considering factors such as prices, bidder's previous performance, quality, conformance to specifications, and other best value considerations.