HVAC Preventive Maintenance and Inspection Services for the McCarran Center Buildings

The Nevada State Purchasing Division, Department of Administration, on behalf of Buildings and Grounds (B&G) Division, is seeking HVAC Preventive Maintenance and Inspection Services for McCarran Center Buildings through RFP 08DOA-S3284. The procurement covers comprehensive maintenance services for various HVAC equipment types, including 50+ ton roof top units, package air conditioning systems, split systems, mini-split systems, and computer room air conditioning (CRAC) systems across multiple state-owned facilities. Maintenance services will involve annual, tri-annual, and quarterly inspections of electrical connections, mechanical components, operational controls, safety controls, compressors, and coils, with contractors required to supply all necessary parts and complete work per the 2023 National Electrical Code and 2024 Uniform Mechanical Code. A mandatory site visit is scheduled for June 20, 2025, at 10:30 am, with pre-registration required by June 18, 2025, at 2:00 pm. Proposals are due by July 11, 2025, at 2:00 pm, with an anticipated contract start date of September 9, 2025. The evaluation will consider factors such as demonstrated competence, experience with commercial buildings, safety practices, personnel expertise, and cost, with a total possible score of 100 points and a 5% preference for Nevada-based businesses.

Vendors must be registered on nevadaepro.com, hold an active Nevada business license, and be registered in the System for Award Management (sam.gov). The contract does not specify specific set-aside designations for disadvantaged enterprises, but it does provide a preference for Nevada-based businesses. The total contract value is estimated at $50,000 for a four-year term, subject to Board of Examiners approval. Insurance requirements are stringent, mandating Commercial General Liability coverage of $2,000,000 aggregate and $1,000,000 per occurrence, with the State of Nevada to be named as an additional insured. Contractors must provide certificates from insurers licensed in Nevada with an A.M. Best rating of at least A-VII and maintain coverage throughout the contract period. The solicitation covers multiple buildings at the McCarran Center, including facilities like Churchill, Lyons, and Humboldt, with varying HVAC equipment types and inspection frequencies. Vendors must submit comprehensive documentation, including client references, financial information, and comply with specific mandatory minimum requirements such as data encryption and maintaining data within the United States.