Household Items - Canteen

The Colorado Department of Corrections (CDOC), through its Division of Colorado Correctional Industries (CCi) Canteen Services, is seeking vendors to provide Household Items for resale in prison commissaries. This Documented Quote (DQ #2025000174) aims to supply a comprehensive range of household and personal care items to offenders, with a focus on enhancing inmates' quality of life while providing employment opportunities within the correctional system. The procurement requires vendors to submit detailed pricing proposals for over 40 specific items, including personal care products, stationery, recreational items, and essential household goods. Vendors must adhere to strict packaging requirements, including using exclusively plastic containers and clear packaging when possible, with no glass or metal components. Key submission deadlines include written inquiries due by 10/01/2024 at 2:00pm and quote submissions due by 10/11/2024 at 4:00pm, with an anticipated contract award on 10/18/2024 and a desired contract start date of 11/01/2024. The contract term is initially one year, with potential renewals for up to two additional years, not to exceed a total of three years. Pricing will be adjusted annually in November based on the Consumer Price Index, with a two-week notice required for any out-of-cycle price increases.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, though the W-9 form includes optional sections for business classifications such as veteran-owned, women-owned, or disadvantaged business enterprises. The procurement documents suggest an open competitive process for potential vendors, with no apparent restrictions on company size or type. While no incumbent vendors are directly mentioned, the Q&A document indicates this is a new solicitation with no previous bid tabulation records for these specific items. The pricing document (Exhibit D) shows potential suppliers include manufacturers such as Berk Enterprises, Union Supply Group, Colgate, and Prime Products USA, suggesting a diverse potential vendor pool. Delivery specifications are precise, with receiving hours limited to 8:00am to 2:00pm MST, Monday through Friday, excluding state holidays. The program aims to support the broader mission of Colorado Correctional Industries by creating work opportunities for offenders and providing a varied, competitively priced product assortment. While specific budget ranges are not explicitly stated, the pricing proposal includes case count projections for FY24 sales, indicating a substantial procurement volume for household items in the correctional system.