High Density Mobile Storage

The Town of Brookfield Police Department in Fairfield County, Connecticut is seeking qualified contractors to submit sealed proposals for a High Density Mobile Storage system through Request for Proposal (RFP) T-23-04. The procurement involves the supply and installation of a comprehensive storage solution for the department's records room, which measures 15'6"W x 9'6"D. The proposed system must accommodate the department's extensive paper file collection, including over ten years of temporary records, all existing permanent paper files, and capacity for an additional fifteen years of future permanent file storage. The storage system specifications require two static shelf rows and four mobile carriages with rolling, lockable, side tab folder shelving units capable of handling various document formats including legal, letter, and card stock. A mandatory pre-bid meeting is scheduled for August 30, 2022, at 10:00 AM at the Brookfield Police Department, with proposal submissions due by September 16, 2022, at 11:00 AM EDT. The successful bidder will be responsible for providing all necessary units, fixtures, fittings, and installation labor, with delivery terms specified as Free On Board Destination.

The RFP does not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions on vendor participation. All vendors are eligible to respond to the solicitation, and no incumbent vendor information is provided. The documentation does not disclose an estimated total contract value or specific budget range for the project. Payment terms will be vendor-specified, and the RFP indicates no line items are associated with the procurement. Two addendums were issued to the original RFP, though their specific contents were not detailed in the available documentation. The solicitation focuses primarily on the technical requirements of the storage system and the submission process, without providing extensive financial or contractual details beyond the basic procurement framework. The project aims to consolidate the department's current file storage from basement bulk storage and the first-floor records vault into a single, secure, and efficiently organized mobile storage system.