Herbicide Chemicals (Liquid & Dry)

The State of Oregon Department of Administrative Services, State Procurement Services (DAS SPS) is issuing an Invitation to Bid (ITB) for Herbicide Chemicals (Liquid & Dry) on behalf of state agencies and members of the Oregon Cooperative Procurement Program (ORCPP). The procurement seeks qualified suppliers to deliver herbicide products across five geographical regions within Oregon, with anticipated award of one Price Agreement per region. Bidders must comply with the State Pesticide Control Act (ORS 634) and maintain Oregon Pesticide Dealer licenses for all sales outlets. The solicitation requires comprehensive bid submissions, including detailed pricing forms, responsibility inquiries, and proof of required registrations. Key dates include a voluntary pre-bid conference on January 21, 2026, written questions deadline of January 23, 2026, and bid submission deadline of February 3, 2026, at 3:00 PM Pacific Time. Evaluation criteria include compliance with licensing requirements, pricing stability, insurance coverage, and ability to meet delivery specifications. The anticipated contract term is three years with potential extensions, and bidders must provide pricing that remains firm for 60 calendar days following bid opening.

The procurement does not specify explicit set-aside designations for disadvantaged businesses, though bidders are required to submit disadvantaged business outreach plans. The current incumbent vendor is Wilber Ellis, under whose existing contract authorized purchasers have spent $22,740,583.18 with quarterly purchases ranging from $101,134 to $1.7 million annually. Contractors must meet substantial insurance requirements, including $2 million in Commercial General Liability, $2 million in Professional Liability, and $2 million in Pollution Liability. Vendors will be required to remit a 2 percent Vendor Collected Administrative Fee on gross sales and submit quarterly Volume Sales Reports. The contract allows for annual economic price adjustments beginning May 1, 2027, based on the U.S. Department of Labor Bureau of Labor Statistics Producer Price Index for agricultural chemicals. Successful contractors must provide customer service Monday through Friday, 8:00 AM to 5:00 PM, with delivery specifications including next-day will-call, three-day delivery for commonly inventoried products, and seven-day delivery for manufacturer-ordered products.