ITB Addendum 5~2.docx

This is Addendum 5 to Invitation to Bid (ITB) S-10700-00015503 issued by the State of Oregon Department of Administrative Services, State Procurement Services (DAS SPS) for Herbicide Chemicals (Liquid & Dry). The addendum modifies Attachment D (Bid Pricing Form) by removing ProcellaCor SC (SeaPRO 67690-79) from the products list. The original ITB solicitation seeks qualified suppliers to deliver herbicide products across five geographical regions within Oregon, with anticipated award of one Price Agreement per region. The original bid submission deadline was February 3, 2026, at 3:00 PM Pacific Time, and a voluntary pre-bid conference was scheduled for January 21, 2026. The anticipated contract term is three years with potential extensions. Protests to this addendum must be submitted by Wednesday, February 25, 2026, at 5:00 PM in accordance with ITB Section 3.8.

The current incumbent vendor is Wilber Ellis, under whose existing contract authorized purchasers have spent $22,740,583.18. Bidders must comply with the State Pesticide Control Act (ORS 634) and maintain Oregon Pesticide Dealer licenses for all sales outlets. Contractors must remit a 2 percent Vendor Collected Administrative Fee on gross sales and submit quarterly Volume Sales Reports. Contractors are required to maintain substantial insurance coverage, including $2 million in Commercial General Liability, $2 million in Professional Liability, and $2 million in Pollution Liability. Pricing must remain firm for 60 calendar days following bid opening, with annual economic price adjustments beginning May 1, 2027, based on the U.S. Department of Labor Bureau of Labor Statistics Producer Price Index for agricultural chemicals. Customer service must be provided Monday through Friday, 8:00 AM to 5:00 PM, with delivery specifications including next-day will-call, three-day delivery for commonly inventoried products, and seven-day delivery for manufacturer-ordered products.