ITB Addendum 3.pdf

ITB: S-10700-00015503 – Herbicide Chemicals (Liquid & Dry) Addendum 3

ADDENDUM 3

to

ITB: S-10700-00015503

for

HERBICIDE CHEMICALS (LIQUID & DRY)

SECTION 1: PURPOSE

The purpose of this addendum is for the:

1.1 MODIFICATION OF SECTION 1.1 (Summary Overview)

1.2 MODIFICATION OF SECTION 1.3 (Schedule of Events)

1.3 MODIFICATION OF SECTION 2.1 (Description of Goods and Services)

1.4 MODIFICATION OF SECTION 3.9.3 describing (Attachment D - Bid Pricing Form)

1.5 MODIFICATION OF SECTION 4.3 (Preferences)

1.6 MODIFICATION OF SECTION 4.4 (Price Comparison (including application of preferences) and Ranking)

1.7 MODIFICATION OF SECTION 4.5 (Multiple Award)

1.8 REPLACEMENT OF ATTACHMENT D (Bid Price Form)

SECTION 2: MODIFICATIONS

The modifications are identified as follows: New language is indicated by bold underlined font, deleted language is indicated by [strikethrough and bracketed] font.

1. Section 1.1 (Summary Overview) is modified to clarify DAS SPS’ intent as follows.

1.1.1 DAS SPS anticipates the award of one or more Price Agreements, [per geographical region and may award more Price Agreement(s)] if DAS SPS in its sole discretion determines multiple awards to be beneficial, as further described in Section 4.5 [4.4] of this ITB. The term of each Price Agreement is anticipated to be three years with the ability to extend.

1.1.2 The purpose of this ITB is to enter into Price Agreement(s) which will provide Authorized Purchasers with the ability to purchase Herbicide Chemicals (Liquid & Dry) at greatly discounted prices.

1.1.3 The award of any Price Agreement(s) will replace the current Price Agreement 6439 with Wilber Ellis.

1.1.4 Authorized Purchasers have purchased $22,740,583.18 over the term of the current Price Agreement with Wilber Ellis.

1.1.5 Attachment D includes two tabs. Tab one (Price List) which includes a list of the most regularly purchased items, and tab two (Market Basket) which is a sample of the items representing up to eighty percent of the total spend over the term of the current Price Agreement.

1.1.6 DAS SPS does not guarantee that Authorized Purchasers will make any purchases from the resulting Price Agreement(s).

2. Section 1.3 (Schedule of Events) is modified to extend the ITB event dates as identified below.

EVENT DATE PACIFIC

TIME

Pre-Bid Conference (attendance is voluntary) (See Section 3.4)

January 27, 2026 (Tuesday) 10:00 AM

Bidder Due Date for Questions and Requests for Clarification (See Section 3.5)

January 29, 2026 (Thursday) 3:00 PM

Additional: Bidder Due Date for Questions and Requests for Clarification (See Section 3.5)

February 10, 2026 (Tuesday)

3:00 PM

DAS SPS anticipates providing a response (to Bidder Questions and Requests for Clarification)

February 3, 2026 (Tuesday) (approximate)

Additional: DAS SPS anticipates providing a response (to Bidder Questions and Requests for Clarification)

February 13, 2026 (Friday) (approximate)

ITB Protests Period Ends (See Section 3.6) February 17, 2026 (Tuesday) February 4, 2026 (Wednesday)

Bid Opening Date (Due Date and time to submit Bids)

February 24, 2026 (Wednesday) Bid Due Date

February 11, 2026 (Tuesday)

3:00 PM

Issuance of Notice of Intent to Award (See Section 5.1)

February 26, 2026 (approximately) 7-Days before Bids are due (February 17, 2026)

Notice of Intent to Award Protest Ends (See Section 5.2)

7-Days From Notice of Intent To Award (approximately March 5, 2026)

(February 24, 2026)

3. Section 2.1 (Description of Goods and Services) is modified to correct errors and to clarify language as follows.

2.1 Description of Goods and Services

This ITB includes the supply of Herbicide Chemicals (Liquid & Dry) (Goods), together with delivery of the Goods (Services), as listed in Attachment D and as described in the Scope of Work section of the Sample Price Agreement-Attachment A.

A list of items regularly purchased can be found in Attachment D (Bid Pricing Form).

Bidder must submit any substitutions of these items before the Bidder Questions and Requests for Clarification due date, found in Section 1.3 Schedule of Events. All requests for substitutions must be submitted in OregonBuys or emailed [sent] to the Single Point of Contact, as described in Section 1.6 [3.5] of this ITB. DAS SPS may in its sole discretion approve or deny substitutions.

Add-ons – Bidder may include related products sold by Bidder by including those products in Attachment D “Add-ons” section. Add-on products must be within the Herbicide (Liquid & Dry) scope of this solicitation. Add-on products must be submitted with Bidder’s Bid. Add-on products will not be evaluated or scored. [Add-ons must be submitted with Bidder’s Bid and are not]. DAS SPS, in its sole discretion, may deny one or more add-ons.

4. Section 3.9.3 (Attachment D – Bid Pricing Form) is modified to clarify the Attachment and the bidder instructions as follows.

3.9.3 Attachment D – Bid Pricing Form. Bidder shall complete and submit Attachment D – Bid Pricing Form. Attachment D is an Excel Workbook with two tabs. Bidders may find the Bidder Instructions in tab one (Price List) of the Workbook and may find details on the evaluation of the Bid Pricing Form in Section 4 (Bid Review and Selection) and Section 5 (Award) of this ITB.

5. Section 4.3 (Preferences) is modified to clarify the preference application as follows.

4.3 Preferences

DAS SPS will apply the following preferences to the Evaluation Total to determine the Bid Price:

4.3.1 Reciprocal Preference. Pursuant to OAR 125-246-0310, DAS SPS shall add a percent increase to each out-of-state Bidder’s Evaluation Total [Bid price] that is equal to the percent preference, if any, given to a Resident Bidder in the Bidder’s state.

4.3.2 Recycled Materials. In comparing Goods from two or more Bidders, if at least one Bidder offers Goods manufactured with Recycled Materials, and at least one Bidder does not, DAS SPS will select the Bidder offering Goods manufactured from Recycled Materials if each of the conditions specified in ORS 279A.125 (2) exists following any adjustments made to the price of the Goods according to any applicable reciprocal preference.

4.3.3 Public Printing. DAS SPS shall, for the purpose of evaluating Bids, apply the public printing preference set forth in ORS 282.210.

4.3.4 Tiebreakers. If DAS SPS receives Bids identical in price, fitness, availability and quality and chooses to award a Price Agreement, DAS SPS shall award the Price Agreement by drawing lots as outlined in OAR 125-246-0300.

6. Section 4.4 (Price Comparison (including application of preferences) and Ranking) is modified to revise the Bidder ranking process and DAS SPS’ intent for Price Agreement award as follows.

4.4 Price Comparison (including application of preferences) and Ranking

The Bid Price is determined after applying all preferences to the Evaluation Total, the resulting price is the Bid Price. DAS SPS will use the Bid Price to rank all Bidders from lowest to highest. Subject to Section 4.5 (Multiple Award), DAS SPS intends to award a Price Agreement to the lowest Responsive and Responsible Bidder whose Bid substantially complies with the requirements and criteria set forth in this ITB and that provides the most favorable pricing (apparent successful Bidder). [After applying all preferences, DAS SPS will compare the Bid Pricing Forms (Attachment D) from all Bidders and rank them from lowest to highest.]

7. Section 4.5 (Multiple Award) is modified to clarify how DAS SPS may award more than one Price Agreement as follows.

4.5 Multiple Award

There are 5 geographical regions identified in Attachment A, Exhibit A-1, that DAS SPS anticipates will be served by one or more Price Agreement’s awarded under this ITB. [DAS SPS intends to award the one Price Agreement[’s] to the lowest Responsive and Responsible Bidder[(s)] whose Bid substantially complies with the requirements and criteria set forth in this ITB and that provides the most favorable pricing (apparent successful Bidder) however,] DAS SPS intends to award one or more Price Agreements so that each Region is served by a Price Agreement that results from the lowest Responsive and Responsible Bidder whose Bid substantially complies with the requirements and criteria set forth in this ITB and that provides the most favorable pricing – that may be accomplished by one Price Agreement covering all regions, one Price Agreement for each region, or some combination thereof. In addition, DAS SPS may award additional [multiple] Price Agreements [for any] in a geographical region if beneficial for adequate availability, delivery, service, competition, pricing, product capabilities, skill or other factors deemed significant [by DAS SPS more Price Agreement(s)] if DAS SPS, in its sole discretion determines multiple awards to be beneficial.

8. Attachment D (Bid Price Form) is deleted and replaced with the revised Attachment D (Bid Price Form).

See attached - Attachment D (Bid Price Form)

SECTION 3: PROTEST

Protests to this addendum (Amendment) must be submitted in the same manner required in ITB Section 3.8 and are due Monday, February 9, 2026 at 5pm

SECTION 4: ATTACHMENTS

Attachment D –Bid Price Form can be found in OregonBuys in the Attachments Tab of this ITB (S-10700-00015503)