Heating Hot Water Boiler Maintenance
Closed State & local contract opportunity
- Solicitation number
- 2026-006
- State
- California
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- Points of contact
-
- Natasha Powell powelln@ci.newark.nj.us (973) 733-8030
- Tiffany Chen tchen138@mtsac.edu (909) 274-5514
- Susan Hayes shayes@co.collin.tx.us (972) 548-4122
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Mt. San Antonio College, located in Los Angeles County, California, is seeking a qualified contractor to provide comprehensive preventative maintenance services for fifty-four (54) condensing and non-condensing boilers across its campus. The Request for Proposal (RFP) #2026-006 requires maintenance services for boilers manufactured by various brands including Ajax, Ace, Laars, Raypak, RBI, and others, with each unit rated at 2,000 MBH or less. The contract will run for five years, starting October 1, 2025, with required services including routine inspections, cleaning of heat exchangers and burners, testing of safety controls, combustion efficiency adjustments, and comprehensive documentation. A mandatory pre-proposal meeting is scheduled for July 29, 2025, at 10:00am, with proposals due by August 11, 2025, at 2:00pm. The college will evaluate proposals using a best-value procurement method, with weighted criteria including experience and qualifications (30%), proposal narrative quality (20%), pricing (35%), and local representation (15%).
The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. All work must comply with California Mechanical Code and South Coast Air Quality Management District (SCAQMD) regulations, including specific requirements for emissions and combustion testing. The pricing structure includes an annual maintenance and testing service for the 54 campus boilers, with potential price adjustments after the first year based on the LA/Riverside Consumer Price Index. Bidders must provide hourly rates for non-emergency and emergency repair work, along with a minimum service call cost. Performance and payment bonds will be required, with the performance bond covering 100% of the contract price. While a specific budget range is not disclosed, the comprehensive nature of the maintenance contract and the number of boilers involved suggests a significant contract value. Additional work outside the base contract will require prior written approval, with documented markup for parts and materials.
Opportunity text
The College is seeking a qualified contractor to provide comprehensive preventative maintenance services for fifty-four (54) condensing and non-condensing boilers, each rated at 2,000 MBH or less. Covered equipment includes units manufactured by Ajax, Ace, Laars, Raypak, RBI, ATH, U.S. Boiler, Lochinvar, Rheem/Ruud, Patterson-Kelley, and Cleaver-Brooks.
Services shall include, but are not limited to:
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Routine inspections
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Cleaning of heat exchangers and burners
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Testing of safety controls and operating components
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Adjustments for optimal combustion efficiency
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Documentation of all work performed
All work must ensure continued system performance and reliability, and must comply with applicable State of California Mechanical Code and South Coast Air Quality Management District (SCAQMD) regulations, including those related to emissions and combustion testing.
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