2026-006

HEATING HOT WATER BOILER MAINTENANCE

Mt. San Antonio College

1100 N. Grand Ave.

Walnut, CA 91789

Mt. San Antonio College

REQUEST FOR PROPOSAL

Heating Hot Water Boiler Maintenance

I. Introduction II. Scope of Work

III. Evaluation Criteria IV. Pricing Proposal V. Submittal Requirements

VI. General Provisions VII. Vendor Questionnaire

Attachments:

A - Template Field Services Contract

B - Boiler List 2025

C - 00420 Performance Bond Revised sample

D - 00430 Payment Bond Revised Sample

E - Heating Hot Water Boiler Maintenance Job Walk Sign In Sheet

Request For Proposal #2026-006 Title: Heating Hot Water Boiler Maintenance

1. Introduction

Request for Proposals for : Heating Hot Water Boiler Maintenance, (2026-006)

1.1. Summary

The College is seeking a qualified contractor to provide comprehensive preventative maintenance services for fifty-four (54) condensing and non-condensing boilers, each rated at 2,000 MBH or less.

Covered equipment includes units manufactured by Ajax, Ace, Laars, Raypak, RBI, ATH, U.S. Boiler, Lochinvar, Rheem/Ruud, Patterson-Kelley, and Cleaver-Brooks.

Services shall include, but are not limited to:

• Routine inspections

• Cleaning of heat exchangers and burners

• Testing of safety controls and operating components

• Adjustments for optimal combustion efficiency

• Documentation of all work performed

All work must ensure continued system performance and reliability, and must comply with applicable

State of California Mechanical Code and South Coast Air Quality Management District (SCAQMD) regulations, including those related to emissions and combustion testing.

1.2. Background

Mt. SAC is a single-campus California community college district that annually currently serves over

50,000 full-time equivalent credit and noncredit students. Interested respondents to this RFP should go to www.mtsac.edu to learn more about the District. This website includes information, including the current educational, facilities, strategic, student equity, and technology plans that will be essential in the preparation of a response to this RFP.

Over the past ten years, maintenance of the campus boiler systems has been managed through a combination of independent five-year and annual service contracts, supplemented by in-house

Maintenance personnel. In an effort to streamline operations and better manage long-term costs, the

College now seeks to establish a single, comprehensive five-year agreement. This contract will support enhanced planning, budget stability, and improved operational efficiency across the campus.

1.3. Timeline

Release Project Date July 17, 2025

Pre-Proposal Meeting (Mandatory) July 29, 2025, 10:00am

Agenda

1100 N. Grand Ave., Walnut, CA 91789

Bldg. 46 Room 1050

Request for Information Cut Off August 1, 2025, 2:00pm

Submit Proposals No Later than: August 14, 2025, 2:00pm

Recommendation for Award September 10, 2025

Contract to Start: October 1, 2025

2. Scope of Work

2.1. Annual Boiler Maintenance

• Ajax Boilers (11 total)

*Annual Inspection Service (Once per Boiler, October – December)

A. Lockout Tagout unit and remove all stored energies

B. Open firebox, brush fireside of tubes, inspect and clean area

C. Inspect refractory surfaces, seal normal cracks, report any refractory failures needing repair

D. Inspect breeching and stack assemblies, report any damage or heavy soot accumulation

E. Inspect stack damper and draft controls. Report any damaged equipment

F. Open waterside heads, remove head gaskets, brush tubes, clean head surfaces and provide and install new gaskets

G. Coat head bolts with anti-seize compound and re-install waterside heads

H. Open water-columns and LWCO controls, flush piping. Test level controls for proper operation Provide and install new LWCO gaskets and close and seal water-columns

I. Inspect burner(s) assembly. Clean and adjust components to OEM specifications. Report any damaged parts in need of replacement https://government-project.s3.amazonaws.com/173298/8cfd1351-a5a9-4ce1-a01c-e81254098481_Pre-Bid_Job_Walk_Agenda.pdf

J. Provide and install a new ignition electrode or ignitor assembly.

K. Inspect and clean combustion blower motor, blower wheel, and housing

L. Provide and replace disposable air filter or wash clean washable filter

M. Clean control panel of dirt

N. Clear LOTO’s, fill unit with water and test expansion tank for proper operation and integrity

O. Test safety relief valve. Report any leaking valves in need of replacement

P. Test fire burner and check all primary and secondary controls and limit switches for proper operation and set points

Q. Warm unit to operating temperature and adjust Burner combustion to manufacturer specifications and best possible emissions

R. Provide flue gas analyzer print out and complete SCAQMD tune-up report per CTM-030 protocol

S. Provide Mt. SAC with one hard copy and one electronic copy of combustion tune-up report

• Ace/Ajax – Atlas Boilers (21 total)

*Annual Inspection Service (Once per Boiler, October – December) A. Lockout Tagout unit and remove all stored energies

B. Open fireside of unit, remove blower and burner assemblies

C. Pressure wash heat exchanger assembly and vacuum combustion chamber of debris

D. Blowout blower assembly with low pressure air and clean blower

E. Water-wash burner assembly. Dry, vacuum, and re-install in combustion chamber

F. Provide and install a new ignitor assembly.

G. Provide and replace disposable air filter or wash clean washable filter

H. Clean control panel of dirt

I. Clear LOTO’s, fill unit with water and test expansion tank for proper operation and integrity

J. Test safety relief valve. Report any leaking valves in need of replacement

K. Test fire burner and check all primary and secondary controls and limit switches for proper operation and set points

L. Warm unit to operating temperature and adjust Burner combustion to manufacturer specifications and best possible emissions

M. Provide flue gas analyzer print out and complete SCAQMD tune-up report per CTM-030 protocol

N. Provide Mt. SAC with one hard copy and one electronic copy of

• Laars Boilers (3 total)

Annual Inspection Service (Once per Boiler, October –December)

A. Lockout Tagout unit and remove all stored energies

B. Inspect boiler circulator pump and lubricate per manufacturers specifications

C. Open, clean and reseal pump strainer

D. Inspect exhaust vent and breeching, clean any heavy soot accumulation

E. Blowout blower assemblies with low pressure air

F. Inspect and clean burner assemblies

G. Provide and install a new hot surface ignitor

H. Provide and replace disposable air filter or wash clean washable filter

I. Clear LOTO’s, test expansion tank for proper operation and integrity

J. Test fire and check all safeties and limit devices for proper operation

K. Test safety relief valve. Report any leaking valves in need of replacement

L. Warm unit to operating temperature and adjust Burner combustion to manufacturer specifications and best possible emissions

M. Provide flue gas analyzer print out and complete SCAQMD tune-up report per CTM-030 protocol

N. Provide Mt. SAC with one hard copy and one electronic copy of

• Ray-Pak Hi-Delta Boilers (1 total)

Annual Inspection Service (Once per Boiler, October – December)

A. Lockout Tagout unit and remove all stored energies

B. Inspect exhaust vent and breeching, clean any heavy soot accumulation

C. Blowout blower assemblies with low pressure air

D. Remove the jacket front panels and disconnect the manifold gas piping at the ground joint union(s)

E. Disconnect other components as necessary and remove the manifolds

F. Remove, inspect and clean burner tubes.

G. Report any damaged tubes to Mt. SAC before closing unit and placing in service

H. Provide and install new hot surface ignitors and new flame rods

I. Provide and replace disposable air filter or wash clean washable filter

J. Clear LOTO’s, test expansion tank for proper operation and integrity

K. Test fire and check all safeties and limit devices for proper operation

L. Test safety relief valve. Report any leaking valves in need of replacement

M. Warm unit to operating temperature and adjust Burner combustion to manufacturer specifications

N. Provide flue gas analyzer print out and complete SCAQMD tune-up report per

CTM-030 protocol

O. Provide Mt. SAC with one hard copy and one electronic copy of combustion tune-up report

• Ray-Pak X-Fyre 90+ Boiler (1 each)

A. Lockout Tagout unit and remove all stored energies

B. Inspect combustion air inlet and clear and clean as needed

C. Inspect top of vent for soot. Clean as needed

D. Inspect all controls, valves, Pressure Relief valve, and circulation pump/piping for leaks

E. Provide and replace disposable air filter or wash clean washable filter

F. Inspect and clean burner using compressed air

G. Check igniter. Clean and verify spark gap

H. Lubricate boiler circulation pump per manufacturers specifications

I. Blowout blower assembly with low pressure air

J. Clean the combustion chamber coil per manufacturers procedure (included)

K. Clear LOTO’s, test expansion tank for proper operation and integrity

L. Warm unit to operating temperature and adjust Burner combustion to manufacturer specifications

M. Provide flue gas analyzer print out

N. Provide Mt. SAC with one hard copy and one electronic copy of flue gas analyzer print-out

• RBI Boilers (5 total)

A. Lockout Tagout unit and remove all stored energies

B. Inspect combustion air inlet and clear and clean as needed

C. Inspect exhaust vent for signs of blockage, corrosion, or leakage. Clean the vent screen in the vent terminal

D. Lubricate boiler circulation pump per manufacturers specifications

E. Blowout blower assemblies with low pressure air

F. Disconnect the manifold gas piping at the ground joint union(s) and other components as necessary

G. Remove the manifolds

H. Remove the burners and inspect for damage. Use a brush or compressed air to remove debris from burner ports. Report any damaged burners to Mt. SAC before closing unit and placing in service

I. Remove the upper partition panel and the upper combustion chamber panel

J. Inspect the inside and outside of the exchanger for signs of sooting and corrosion. Clean thoroughly and re-install the exchanger assemblies

K. Close the upper partition area and re-install burners using new gaskets as needed

L. Provide and replace disposable air filter or wash clean washable filter

M. Clear LOTO’s, test expansion tank for proper operation and integrity

N. Test fire and check all safeties and limit devices for proper operation

O. Test safety relief valve. Report any leaking valves in need of replacement

P. Warm unit to operating temperature and adjust Burner combustion to manufacturer specifications

Q. Provide flue gas analyzer print out and complete SCAQMD tune-up report per

CTM-030 protocol

R. Provide Mt. SAC with one hard copy and one electronic copy of combustion

• ATH (KN) Boilers (4 each)

A. Power burner and test fire unit and record wind box pressure

B. Lockout Tagout unit and remove all stored energies

C. Inspect combustion air inlet and clear and clean as needed

D. Inspect exhaust vent for signs of blockage, corrosion, or leakage. Clean the vent screen

E. Open, flush, and re-seal condensate pan. Use new gasket (if required) and refill

F. Open fireside by removing burner assembly, clean blower and burner

G. Provide and install a new ignition electrode and re-install the burner assembly using a new burner gasket

H. Provide and replace disposable air filter or wash clean washable filter

I. Ensure that the low water cutoffs operate properly

J. Inspect safety relief valve for leaks and proper operation

K. Clear LOTO’s, test expansion tank for proper operation and integrity

L. Test fire and check all safeties and limit devices for proper operation.

M. Record and compare wind-box pressure to pre-service value

N. Test safety relief valve. Report any leaking valves in need of replacement

O. Warm unit to operating temperature and set Burner combustion to manufacturer specifications

P. Provide flue gas analyzer print out and complete SCAQMD tune-up report per

CTM-030 protocol

Q. Provide Mt. SAC with one hard copy and one electronic copy of combustion

• Lochinvar Boilers (1 each)

A. Lockout Tagout unit and remove all stored energies

B. Inspect combustion air inlet and clear and clean as needed

C. Inspect exhaust vent for signs of blockage, corrosion, or leakage

D. Inspect all controls, valves, Pressure Relief valve, and circulation pump/piping for leaks

E. Provide and replace disposable air filter or wash clean washable filter

F. Open fire-side of unit and clean burner heads to remove soot and debris

G. Lubricate boiler circulation pump per manufacturers specifications

H. Blowout blower assemblies with low pressure air

I. Provide and install new Hot Surface Ignitor(s)

J. Clear LOTO’s, test expansion tank for proper operation and integrity

K. Warm unit to operating temperature and adjust Burner combustion to manufacturer specifications

L. Provide flue gas analyzer print out

M. Provide Mt. SAC with one hard copy and one electronic copy of flue gas analyzer print-out

• Rheem/Ruud Electric Water Heater

A. Lockout Tagout unit from electrical service and remove all stored energies

B. With cold water supply valve open and a drain hose or bucket in place, lift safety relief valve and allow approximately 2 gallons of water to drain out

C. Close relief valve and check for tight closure and no leaks

D. With cold water supply valve open and a drain hose connected to bottom drain valve, open valve and drain 2-3 gallons of water in order to remove hard water sediment

E. Isolate cold water supply

F. Drain unit as needed to gain access to water-side and remove the Anode rod for inspection. Provide and replace if Anode gauge wire shows total of 6” exposure

G. Inspect power connections, blow clean as needed and make sure all connections are tight and free of corrosion

H. Clear LOTO’s and place back into service

I. Provide Service Report of findings and actions

• Patterson-Kelley Boilers (3)

*Annual Inspection Service (Once per Boiler, October-December)

A. Lockout Tagout unit and remove all stored energies

B. Close off the gas supply

C. Inspect Burner & Ignition system

D. Water-wash burner screen. Dry, vacuum, and re-install

E. Inspect the combustion chamber area for damage, dirt, and debris

F. Inspect & clean heat exchanger. Wash copper tubes with water and non-corrosive soap

G. Provide and replace disposable air filter or wash clean washable filter

H. Clear LOTO’s and test expansion tank for proper operation and integrity

I. Test safety relief valve. Report any leaking valves in need of replacement

J. Test fire burner and check all primary and secondary controls and limit switches for proper operation and set points

K. Warm unit to operating temperature and adjust Burner combustion to manufacturer specifications and best possible emissions

L. Provide flue gas analyzer print out and complete SCAQMD tune-up report per

CTM-030 protocol

M. Provide Mt. SAC with one hard copy and one electronic copy of combustion

• Cleaver-Brooks Boilers (2 total)

N. Lockout Tagout unit and remove all stored energies

O. Close off the gas supply

P. After some dis-assembly, the Burner Door can be tilted up to expose the burner head

Q. Check burner head for any damage, burn marks, or perforations

R. Water-wash burner screen. Dry, vacuum, and re-install

S. Inspect the pressure vessel and combustion chamber area for damage, dirt, and debris

T. If necessary, pressure wash tubes

U. Check ignition and ionization electrodes for deposits and proper gap

V. Provide and replace disposable air filter or wash clean washable filter

W. Clear LOTO’s and test expansion tank for proper operation and integrity

X. Test safety relief valve. Report any leaking valves in need of replacement

Y. Test fire burner and check all primary and secondary controls and limit switches for proper operation and set points

Z. Warm unit to operating temperature and adjust Burner combustion to manufacturer specifications and best possible emissions

AA. Provide flue gas analyzer print out and complete SCAQMD tune-up report per

CTM-030 protocol

BB. Provide Mt. SAC with one hard copy and one electronic copy of combustion

• US Boiler Company, Alpine (1 total)

A. Lockout Tagout unit and remove all stored energies

B. Close off the gas supply

C. Inspect the wiring to verify the conductors are in good condition and attached securely

D. Remove and replace igniter assembly and flame sensor. Igniter electrode gap is

0.17” (4.5mm)

E. Gain access to burner and combustion chamber and inspect assembly for lint & dust presence.

F. If required, brush the coils of the heat exchanger using a non-abrasive, non-metal bristle brush.

G. If insulation disc has signs of damage, it must be replaced.

H. Provide and replace disposable air filter or wash clean washable filter if applicable

I. Clear LOTO’s and test expansion tank for proper operation and integrity

J. Test safety relief valve. Report any leaking valves in need of replacement

K. Test fire burner and check all primary and secondary controls and limit switches for proper operation and set points

L. Warm unit to operating temperature and adjust Burner combustion to manufacturer specifications and best possible emissions

M. Provide flue gas analyzer print out and complete SCAQMD tune-up report per

CTM-030 protocol

N. Provide Mt. SAC with one hard copy and one electronic copy of combustion

• All Condensing Boilers

Provide and replace pellets in Condensate Neutralizing Tubes/Bin with new MgO neutralizing pellets. Properly discard old pellets. (Condensing boilers highlighted in yellow on attached Boiler List)

2.2. License Classification Requirement

A C4 - Boiler, Hot Water Heating and Steam Fitting license is required for this project.

2.3. Payment/Performance Bonds

Payment & Performance Bonds will be required if awarded (samples are in the Attachments tab)

2.4. Additional/Repair Work

Repairs are not included as part of this contract and shall be performed outside the scope of this agreement. However, in the Pricing Proposal, Mt. San Antonio College requests that proposers provide their current hourly labor rates for HVAC Technicians/Mechanics and associated material mark-ups. This information will be used in the event an issue is identified during routine maintenance or regular operation of the covered equipment.

Any necessary repair work must first be submitted for review and approval. If approved, such work will be billed under a separate purchase order. The Contractor is not authorized to perform any additional work without prior written approval from the College.

3. Evaluation Criteria

The District will select the best Consultant for this project based on the following:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience and Qualifications

Demonstrated experience, within the last 3 years, completing projects of similar size

(quantity of boilers) and diversity (multiple boiler brands). Preference given to experience working at Colleges and Universities. Includes qualifications of key personnel, relevant licenses, certifications, and references from comparable contracts.

Points Based 30 (30% of Total)

2. Proposal quality of Narrative

Proposal demonstrates understanding of providing labor and Client support for maintaining Boilers in accordance with this RFP as defined in the Scope of Work.

Points Based 20 (20% of Total)

3. Pricing

Competitiveness and transparency of pricing, including any clarifying information provided.

Points Based 35 (35% of Total)

4. Local Representation

Contractor indicated how they will serve the college through a local office, their familiarity with Los Angeles County and the City of

Walnut and listed any past or current projects they have completed on the Mt. SAC campus.

Proposal explains why the company is uniquely qualified to perform Boiler maintenance on the

Mt. SAC campus. Includes details of any current contracts or services they currently provide, as well as any relevant work completed at Mt. SAC within the last five (5) years.

Points Based 15 (15% of Total)

4. Pricing Proposal

Line Item Description Unit of Measure Unit Cost

1 Annual Maintenance and Testing Service on 54 campus

Heating Hot Water Boilers as identified in Scope of

Work. (price subject to change per Article 6.13 in

General Provisions section of RFP)

Year

2 Payment/Performance Bond Fee Each

HOURLY RATES

Hourly labor rate for any additional repair/replacement work on the equipment listed in RFP. (price subject to change per Article 6.13 in General Provisions section of RFP)

Line Item Description Unit of Measure Unit Cost

2 Non-Emergency hourly labor rate for and additional repair/replacement work Hour

3 Emergency hourly labor rate (After-hours, weekends, holidays, etc.) for any additional repair/replacement work

Hour

4 Minimum Service Call cost, including Truck Charge, if any Each

5. Submittal Requirements

5.1. Format for Submission

It is strongly recommended that the Consultant submit Proposals in the format identified in this section to allow the District to fully evaluate and compare the Proposals. All requirements and questions in the

RFP shall be addressed and all requested data shall be supplied.

Responses to the vendor questionnaire will be considered the vendor's proposal. The College will evaluate the responses to the vendor questionnaire. All responses should be submitted through the vendor questionnaire, in the format requested. Responses provided in an alternate format may not be reviewed. Please respond to the vendor questionnaire in the format requested, i.e,. long answer and short answer responses should contain a direct written response, and should not provide a link to a document. Providing a link to a document in lieu of entering the response directly in the space and format requested may result in the response not being reviewed.

The District reserves the right to request additional information, which, in the District's opinion, is necessary to assure that the Consultant's competence, number of qualified employees, business organization, and financial resources are adequate to perform according to contract. Failure to submit in the described formats and space limitations may, at the sole judgment of the District, result in a

Proposal being considered as non-responsive.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Consultant's demonstrated capability to perform work of this type. Expensive bindings, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on completeness, approach to the work, and clarity of the Proposal.

Disqualification: Each Proposal must be complete. Incomplete statements will be considered non-responsive and grounds for disqualification. In addition, the Consultant may be automatically disqualified for any one of the following: falsification of information, lack of relevant experience, and/or lack of responsiveness.

5.2. Electronic Delivery of Proposal

To submit a proposal, the first step is to register on Mt. SAC's eProcurement Portal online

The Company is entirely responsible for the means of all proposal documents submitted electronically via the eProcurement Portal. The Proposal Package must be completed and submitted in sufficient time to avoid disqualification for lateness due to electronic difficulties.

5.3. Evaluation and Award of Contract

Best Value Procurement Selection Method

It is the District's intent to select a Consultant best evidencing demonstrated competence and professional qualification to perform the described services. The District reserves the right to reject any/all Proposals, select by Proposal review only, or interview as needed.

https://procurement.opengov.com/portal/mtsac

It is the District’s intention to have the responsive Proposals reviewed by a selection committee, whose intention is to short-list certain Consultants to make a brief presentation to and conduct an oral interview with the District’s Review Committee. The top finalists from this interview may be asked to make a brief presentation and conduct an oral interview. The Consultant will be selected based on information provided in the vendor's proposal, in-person presentations and interviews, and the results of the District's research and investigation. Upon selection of a Consultant, the District will endeavor to contract with the Consultant using the Agreement forms provided in this RFP. In the event that the

District is unable to reach agreement, the District will proceed, at its sole discretion, to negotiate with other Consultants selected by the District. The District reserves the right to contract for services in the manner that most benefits the District, including awarding more than one contract if desired.

5.4. Responsiveness to RFP

All Proposals shall be reviewed to verify that the Consultant has met the minimum requirements of the

RFP. Consultants are required to follow the proposal format requested in the RFP in order to facilitate

District review.

6. General Provisions

6.1. Additional Services

The District may elect, at any time, to amend any contract awarded hereunder to require the selected

Consultant to provide additional services. In this case, the selected Consultant and the District will agree mutually on the scope and fees associated with any additional services.

6.2. Addenda

The District may modify this RFP or any of its deadline dates set forth in the Introduction section of the

RFP prior to 2:00 pm on Thursday, August 14, 2025 by issuance of an addendum to all Consultants following the Project via Mt. SAC's eProcurement Portal. All communications regarding this RFP, including RFI answers and Addendum’s will be sent via the eProcurement Portal to the contact email listed in the vendor profile for your company.

6.3. Alternative Proposals

Only one Proposal is to be submitted by each Consultant. Multiple Proposals will result in rejection of all

Proposals submitted by the Consultant.

6.4. Withdrawal of Proposals

Proposals may be withdrawn and resubmitted via Mt. SAC's eProcurement Portal if done so before 2:00 pm on Thursday, August 14, 2025. Withdrawal or modification offered in any other manner will not be considered.

6.5. Reservations

The District reserves the right to revise the RFP. Revisions to the RFP shall be re-uploaded via Mt. SAC's eProcurement Portal. The District expressly reserves the right to extend the date by which Proposals are due.

The District reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for Proposal preparation, interview, fee negotiation, or other marketing costs associated with this RFP.

The District may reject any or all Proposals and may waive any immaterial deviation in a Proposal to be considered for further review, at the District’s sole discretion. The District's waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Consultant from compliance with the other provisions of this RFP.

6.6. Disposition of Proposals

Proposals are the property of the District, and returned only at the District's option and at the

Consultant's expense. Information, excluding Consultant's financial information, contained therein shall become public documents subject to the Public Records Act.

6.7. Non-Discrimination

The District does not discriminate based on race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures, or practices.

6.8. Prevailing Wages

Consultants are aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public work" and "maintenance" projects. The Consultant must agree to comply with and to require its sub-consultants to comply with such Prevailing Wage Laws to the extent applicable. All

Project cost estimates shall include such consideration.

6.9. Restrictions on Lobbying and Contacts

During the period beginning on the date of the issuance of this RFP and ending on the date of the award of the contract, no person (or entity) submitting a Proposal in response to this RFP, nor any officer, employee, representative, agent, or consultant representing such a person (or entity) shall contact through any means or engage in any discussion regarding this RFP, the evaluation or selection process, or the award of the contract with any member of the District, Board of Trustees, member of the

District’s Campus Master Plan Coordinating Team (CMPCT), the District’s Construction Management

Contractor, Tilden Coil Constructors, Inc., or any member of the Citizens’ Oversight Committee. Any such contact shall be grounds for the disqualification of the Consultant.

6.10. Debriefing

Following the award/execution of a contract and approval from the Board of Trustees, Mt. San Antonio

College will provide debriefing opportunities to any unsuccessful proposer or bidder upon written request. The purpose of the debriefing is to promote transparency, improve future proposals, and provide insight into the evaluation process. To request a debriefing, please contact purchasing@mtsac.edu with this solicitation on the subject line. Debriefings are limited to 30 minutes.

6.11. Sole Point of Contact

All questions should be submitted via Mt. SAC's eProcurement Portal Q&A feature. Vendors should not reach out to any Mt. SAC employee to request information or answer questions during the RFP process via alternate contact methods. Doing so may be grounds for disqualification.

6.12. Term

The contract term is estimated to be for five years from start to finish beginning 10/01/2025.

6.13. Changes to Pricing

Prices submitted must be firm for the first year of the contract. Contractor may adjust the proposal rates on an annual basis for the following renewal term to reflect any increase in such costs with acceptable proof of escalated costs. The Pricing Proposal may be adjusted to reflect increases in the LA/Riverside

Consumer Price Index or reasonably quantified increases as determined by Mt. SAC. Increases shall not be allowed more than once per year. College must be notified of any rate changes at least 60 days prior to the new renewal term, and will review and make final decision regarding the approval of requested increase.

7. Vendor Questionnaire

7.1. Experience and Qualifications*

Please provide evidence of three projects of similar scope within the last three years. Preference will be given for experience in Community Colleges and Universities. Include qualifications of key personnel, and references from these projects. Please upload all applicable licenses and certifications qualifying your company and assigned personnel to perform this work into question #2.

*Response required

7.2. Licenses and Certifications*

Upload all relevant company and assigned personnel licenses and certifications

*Response required

7.3. Please confirm you hold a C4 - Boiler, Hot Waterheating and Steam Fitting license*

☐ Please confirm

*Response required mailto:purchasing@mtsac.edu

7.4. Proposal Quality of Narrative*

Demonstrate your understanding of providing labor and client support for maintaining and testing Hot

Water Heating Boilers in accordance with this RFP as defined in the Scope of Work

*Response required

7.5. Pricing Details*

Please complete the Pricing Proposal included in the RFP. Use this space to include any clarifying information you would like to share.

Maximum response length: 1500 characters

*Response required

7.6. Local Representation*

Please describe how your company will serve Mt. San Antonio College through a local office, including its location and capabilities. Detail your familiarity with Los Angeles County and the City of Walnut, and explain how this local knowledge supports your ability to provide timely and effective service. Additionally, explain why your company is uniquely qualified to perform Boiler maintenance work on the Mt. SAC campus. Include details of any current contracts or services you provide Mt. SAC, as well as any relevant work completed at Mt. SAC within the last five (5) years.

*Response required

7.7. Other Work Parts and Supplies*

For all work performed outside the scope of the base contract, Contractor shall disclose a proposed percentage markup on all parts, materials, and supplies purchased in the catalog specified. This markup shall be applied to the Contractor’s actual cost.

The College reserves the right to request proof of cost, including supplier invoices, quotes, or catalog references, for any materials billed. Failure to provide documentation upon request may result in the rejection of charges or delay of payment.

Please indicate your percentage markup and the catalog you will be using below.

☐ Please confirm

*Response required

7.8. Non-Collusion Declaration*

The undersigned declares, states and certifies that:

A. The Bid Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation.

B. The Bid Proposal is genuine and not collusive or sham.

C. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any other bidder or anyone else to put in sham bid, or to refrain from bidding.

D. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to fix any overhead, profit or cost element of the bid price or that of any other bidder, or to secure any advantage against the public body awarding the contract or of anyone interested in the proposed contract.

E. All statements contained in the Bid Proposal and related documents are true.

F. The bidder has not, directly or indirectly, submitted the bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

☐ Please confirm

*Response required

7.9. Drug Free Certificate *

I am aware of the provisions and requirements of California Government Code §§8350 et seq., the Drug

Free Workplace Act of 1990.

I am authorized to certify, and do certify, on behalf of Contractor that a drug free workplace will be provided by Contractor by doing all of the following:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in Contractor's workplace and specifying actions which will be taken against employees for violation of the prohibition;

B. Establishing a drug-free awareness program to inform employees about all of the following:

A. The dangers of drug abuse in the workplace;

B. Contractor's policy of maintaining a drug-free workplace;

C. The availability of drug counseling, rehabilitation and employee-assistance programs; and

D. The penalties that may be imposed upon employees for drug abuse violations;

C. Requiring that each employee engaged in the performance of the Contract be given a copy of the statement required by subdivision (A), above, and that as a condition of employment by

Contractor in connection with the Work of the Contract, the employee agrees to abide by the terms of the statement.

D. Contractor agrees to fulfill and discharge all of Contractor's obligations under the terms and requirements of California Government Code §8355 by, inter alia, publishing a statement notifying employees concerning: (a) the prohibition of any controlled substance in the workplace, (b) establishing a drug-free awareness program, and (c) requiring that each employee engaged in the performance of the Work of the Contract be given a copy of the statement required by California

Government Code §8355(a) and requiring that the employee agree to abide by the terms of that statement.

Contractor and I understand that if the District determines that Contractor has either: (a) made a false certification herein, or (b) violated this certification by failing to carry out and to implement the requirements of California Government Code §§8355, the Contract awarded herein is subject to termination, suspension of payments, or both. Contractor and I further understand that, should

Contractor violate the terms of the Drug-Free Workplace Act of 1990, Contractor may be subject to debarment in accordance with the provisions of California Government Code §§8350, et seq.

Contractor and I are aware of the provisions of California Government Code §§8350, et seq. and hereby certify that Contractor and I will adhere to, fulfill, satisfy and discharge all provisions of and obligations under the Drug-Free Workplace Act of 1990.

I declare under penalty of perjury under the laws of the State of California that all of the foregoing is true and correct.

☐ Please confirm

*Response required

7.10. IRAN CONTRACTING ACT CERTIFICATION (Public Contract Code § 2204)* Pursuant to Public Contract Code (PCC) section 2204, an Iran Contracting Act certification is required for solicitations of goods or services of one million dollars ($1,000,000) or more.

I certify that I am duly authorized to legally bind the Vendor/Contractor to this certification, that the contents of this certification are true, and that this certification is made under the laws of the State of

California.

Vendor/Contractor shall check ONLY ONE of the following choices below:

☐ Bidder’s Proposal is less than one million dollars ($1,000,000)

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but Bidder is not on the current list of persons engaged in investment activities in Iran created by the California Department of General

Services (“DGS”) pursuant to Public Contract Code § 2203(b), and Bidder is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but the District has given prior written permission to Bidder to submit a proposal pursuant to PCC 2203(c) or (d). A copy of the written permission from the District is included with this Contract.

*Response required

7.11. References *

Please provide three References for projects of similar size and scope including:

• company/agency name and address

• title and dollar amount of project year completed

• contact name, title, email address and phone number

7.12. Vendor Packet*

Please download the below documents, complete, and upload. Only fill out pages 1-2 if you are in the state of California.

• MT_SAC_VENDOR_PACKET_(5).pdf

*Response required

7.13. Acknowledgement*

I certify that I have downloaded, read, understood and agreed to all of the solicitation and contract documents herein

☐ Please confirm https://government-project.s3.us-west-2.amazonaws.com/39008/12e00b5e-f32a-4cdc-baa3-e7c046d98a52_MT_SAC_VENDOR_PACKET_%285%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IIWWFPVZ%2F20250808%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250808T230004Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHcaCXVzLXdlc3QtMiJGMEQCIFXO%2FvUGUJrLC9L3cS4gp2MdavOryVMalG2sm8yAQEE%2BAiBWUm40ZSTzxG75iL9iVhhG86x4vwhZlUftNGmS5e0X%2FyqTBQiw%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMtSZIHz7l9RUvYikWKucETSzSJrNM%2Fbh5Ld9pvtDzw0bArPKEgH1iRqvNyOHYR3Eud2cyfTux6F3Fs0smljG9AuirVHzFAI9savTusfflRrNccpYNuAx6GXsvGZUHiKM8YYsm%2F9Sl9cqLVPja9eJzOZJrsISnfZ%2BY4FeIi9teCbRBq20WmsKcVTctSzpz7x%2B3NNitRIhRku2P28UwPVaoQJKzdka9hgfGF9KF5bzZshetFUz77ijF%2B2vr3gq5fKL%2BnB7Jxk6fzWAjHVk%2FJDwy3Xb4bxJE0Fa3GKbmhJ2pOEPVcGClGTt%2FMiyvkIWFknlFkH3FYy1%2B2EiVqd0kMLQN%2FK69BVPSGU1%2FLB9cy72Eng9uvwSDa%2F7mQvTsnDO%2B3Zm6VjyahbGISFVJzhG5nzIAQtoLdoqe06g12x9BmDvkuH%2FNRXmyzrA6CGeTQBulTTMJdD0xtVcEt505n9Ugh8Yvi1ysVai2fNeNMiHKnRNOdzGU5%2BmQT1LAK3ybKjucxvcYEZsFd1cJ4wW0p4oGVp4ZqsRKMH3e8o27zX3WvYTpEdyLOWjeqEbkkB7eNfSy4rwS%2B4XCdSzbsbC5QD4nvbCibTJi2ZIp9jZZ7%2BTRDMTjie88Qv718LLSkv%2BcRxemSB6lKfz1z4OnEaV79c2uiaSmzUR58TGKOnZVW9XXbc%2Fpgd1Kb6Qiv6XrMGOjf85D0nzfwlyNT7a56nqc1C8nPOR0w5ZIVmi3eh71s9VxenYcfBAI%2Fxf3hczJGxzC2uVVz0J4F91GaxDcAFDl3ir%2BxA4t%2B3E9MXqrCbZaMsbQ5bk%2BSMAUTZOqK%2FI8%2BVzGLD09UGCNBhDSnPRoMMOC2sQGOpwBqLa8Bpc1baMwUCxNhn6LhwEsNuGI9Gh%2FplHwm7LUqUryim9%2FkRWCrDPmrk0uK65zMJmXV8vCoZK0wLl8GJCb06dPpvVjE9yDg0A1rK4ZFcllquqDQ2PUdRjlXw6HSSY8vY6Kvk69lxGKfWRnYhUbZq5Fx7osVqnucCixoXcrXZx0RjKKoyzMzBvCM%2FmpGFzpfcKi7cA58EbgLFYp&X-Amz-Signature=40793d1e2beb7378b6c5d26a3acc198c206f457621d1783df87a82017f4d1fde&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22MT_SAC_VENDOR_PACKET_%285%29.pdf%22&x-id=GetObject project-field-criterion_id.3851857