Heating_Hot_Water_Boiler_Maintenance_Job_Walk_Sign_In_Sheet.pdf

This document is a job walk sign-in sheet for a mandatory pre-proposal meeting related to heating and hot water boiler maintenance services at Mt. San Antonio College in Los Angeles County, California. The sign-in sheet corresponds to RFP #2026-006, which requires comprehensive preventative maintenance services for fifty-four (54) condensing and non-condensing boilers across the campus. The boilers are manufactured by various brands including Ajax, Ace, Laars, Raypak, RBI, ATH, U.S. Boiler, Lochinvar, Rheem/Ruud, Patterson-Kelley, and Cleaver-Brooks, with each unit rated at 2,000 MBH or less. The mandatory pre-proposal meeting was scheduled for July 29, 2025, at 10:00 a.m., with proposals due by August 11, 2025, at 2:00 p.m. The resulting contract will run for five years, commencing October 1, 2025. Required maintenance services include routine inspections, cleaning of heat exchangers and burners, testing of safety controls and operating components, adjustments for optimal combustion efficiency, and comprehensive documentation of all work performed.

The evaluation criteria for proposals utilize a best-value procurement method with weighted considerations: experience and qualifications (30%), proposal narrative quality (20%), pricing (35%), and local representation (15%). All work must comply with the California Mechanical Code and South Coast Air Quality Management District (SCAQMD) regulations, including specific requirements for emissions and combustion testing. The pricing structure includes annual maintenance and testing services for the fifty-four boilers, with potential price adjustments after the first year based on the LA/Riverside Consumer Price Index. Bidders must provide hourly rates for non-emergency and emergency repair work, along with a minimum service call cost. Performance and payment bonds will be required, with the performance bond covering 100% of the contract price. The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. A specific budget range is not disclosed in the materials.