HCM ERP System Replacement - Phase 1

The Commonwealth of Kentucky is requesting proposals for Human Capital Management Enterprise Resource Planning System Replacement—Phase 1 under RFP 758 2700000012, with proposals due August 31, 2026.

The scope calls for a System Service Provider and System Integrator to implement a Benefits Administration & Billing Software Solution. Vendors must submit combined technical and cost proposals in separate files. The cost proposal template spans eight schedules covering software licensing, implementation services, other required costs, labor rates, deliverable-based payments with 15% retainage until final System Acceptance, optional value-added services, and cost assumptions. Implementation services costs must be itemized by staffing category: Leadership and Project Management, Functional/Configuration Team, Change Management and Training Team, Technical Team, and Post Go-Live Support.

All pricing must be submitted as firm, fixed fees allocated across Kentucky's fiscal years (July 1 to June 30) from FY2027 through FY2046. Vendors must propose a blended labor rate accounting for 25% on-site work and 75% offsite or remote work; the Commonwealth does not reimburse travel expenses. Monthly cumulative gross payments for deliverables cannot exceed cumulative service-hour value for that month, and deliverable-based payments including retainage must equal total services costs.

Vendors may submit questions using the provided question form (Attachment D), which structures inquiries by RFP section and page reference for organized tracking. Failure to provide complete cost information results in a non-responsive determination.

The RFP attachment documents are posted as of July 28, 2026.