Final_RFP_758_2700000012_2_SO_FORM.PDF
PDF 271 KB Posted
- Attached to
- HCM ERP System Replacement - Phase 1
- Solicitation number
- RFP 758 2700000012 2
- Issued by
- Kentucky
About this file
This is a Solicitation Modification document issued by the Commonwealth of Kentucky for the Human Capital Management (HCM) Enterprise Resource Planning (ERP) System Replacement—Phase 1 under RFP 758 2700000012. The modification, issued on July 28, 2026, updates specific sections of the Terms and Conditions and Mandatory Requirements Checklist. The solicitation seeks proposals from qualified vendors to serve as System Service Provider and System Integrator to implement a Benefits Administration & Billing Software Solution. Vendors must submit both a Proposed Technical Solution and a Proposed Cost Solution electronically by the closing date and time of August 31, 2026 at 15:30. The contract will be awarded to support the Personnel Office of Administrative Services, located at 501 High Street, 3rd floor, Frankfort, Kentucky 40601. Questions regarding the solicitation should be directed to Jennifer Taylor at 502-564-6522.
The cost proposal must follow a template spanning eight schedules covering software licensing, implementation services, other required costs, labor rates, and deliverable-based payments with 15 percent retainage until final System Acceptance. Implementation services costs must be itemized by staffing category including Leadership and Project Management, Functional/Configuration Team, Change Management and Training Team, Technical Team, and Post Go-Live Support. All pricing must be submitted as firm, fixed fees allocated across Kentucky's fiscal years (July 1 to June 30) from FY2027 through FY2046. Vendors must propose a blended labor rate accounting for 25 percent on-site work and 75 percent offsite or remote work; the Commonwealth does not reimburse travel expenses. Monthly cumulative gross payments for deliverables cannot exceed cumulative service-hour value for that month. Failure to provide complete cost information results in a non-responsive determination. Online bidding is permitted, and electronic submission is required for all proposal components.
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Text version
Document ID: RFP 758 2700000012 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 2
TITLE: HCM ERP System Replacement - Phase 1
Date Issued:
07/28/2026 Record Date:
07/28/2026
Solicitation Closes Date:
08/31/2026 Time:
15:30
Solicitation No:
RFP 758 2700000012
Reason for Modification
7/28/2026 Modification to update:
Attachment A - Terms and Conditions, Section 3.1.A.4 and Section 4.1 Attachment E - Mandatory Requirements Checklist, Section 3.1.A.4
Online Bidding Prohibited: No
For Information Call:
Jenifer Taylor 502-564-6522
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
Document ID: RFP 758 2700000012 Page: 2
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFP 758 2700000012 Page: 3
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 HCM ERP System Replacement - Phase 1
Comm Code Comm Description Manufacturer Model # Manuf Part #
20964 Personnel Software
Extended Description See RFP attachments
Shipping Information Personnel - Office of Administrative Services persdfs@KYMSOffice.onmicrosoft.com 501 High Street, 3rd floor
Frankfort KY 40601
Billing Information Personnel - Office of Administrative Services
501 High Street, 3rd floor
Frankfort KY 40601
Document ID: RFP 758 2700000012 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Proposed Technical Solution. Submit electronically by Closing Date & Time.
Proposed Cost Solution. Submit electronically by Closing Date & Time.
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 5
2700000012 Final HCM ERP System Replacement - Phase 1 Total Pages: 5
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