Final_RFP_758_2700000012_1_SO_FORM.PDF
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- Attached to
- HCM ERP System Replacement - Phase 1
- Solicitation number
- RFP 758 2700000012 2
- Issued by
- Kentucky
About this file
This is a Request for Proposals (RFP) issued by the Commonwealth of Kentucky's Finance and Administration Cabinet for the Human Capital Management (HCM) Enterprise Resource Planning System Replacement – Phase 1 under solicitation number RFP 758 2700000012. The Commonwealth is seeking qualified vendors to serve as a System Service Provider and System Integrator to implement a Benefits Administration & Billing Software Solution. The solicitation was issued on July 23, 2026, with proposals due by August 31, 2026, at 3:30 PM. The project is classified under commodity code 20964 (Personnel Software) and requires vendors to submit both a proposed technical solution and a proposed cost solution electronically by the closing date. The contract term extends from fiscal year 2027 through fiscal year 2046 (July 1 to June 30 annually), providing a 20-year implementation and support period.
Vendors must submit firm, fixed-fee pricing allocated across Kentucky's fiscal years, with implementation services costs itemized by staffing category including Leadership and Project Management, Functional/Configuration Team, Change Management and Training Team, Technical Team, and Post Go-Live Support. The cost proposal template comprises eight schedules covering software licensing, implementation services, labor rates, and deliverable-based payments. A blended labor rate must account for 25 percent on-site work and 75 percent offsite or remote work, with the Commonwealth not reimbursing travel expenses. Monthly cumulative gross payments for deliverables cannot exceed cumulative service-hour value for that month, and 15 percent retainage will be held until final System Acceptance. Vendors may submit questions using Attachment D with specific RFP section and page references. Failure to provide complete cost information will result in a non-responsive determination. Contact information for inquiries is available through Jenifer Taylor at 502-564-6522.
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Text version
Document ID: RFP 758 2700000012 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: HCM ERP System Replacement - Phase 1
Date Issued:
07/23/2026 Record Date:
07/23/2026
Solicitation Closes Date:
08/31/2026 Time:
15:30
Solicitation No:
RFP 758 2700000012
Online Bidding Prohibited: No
For Information Call:
Jenifer Taylor 502-564-6522
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFP 758 2700000012 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 HCM ERP System Replacement - Phase 1
Comm Code Comm Description Manufacturer Model # Manuf Part #
20964 Personnel Software
Extended Description See RFP attachments
Shipping Information Personnel - Office of Administrative Services persdfs@KYMSOffice.onmicrosoft.com 501 High Street, 3rd floor
Frankfort KY 40601
Billing Information Personnel - Office of Administrative Services
501 High Street, 3rd floor
Frankfort KY 40601
Document ID: RFP 758 2700000012 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Proposed Technical Solution. Submit electronically by Closing Date & Time.
Proposed Cost Solution. Submit electronically by Closing Date & Time.
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 4
2700000012 Final HCM ERP System Replacement - Phase 1 Total Pages: 4
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