ATTACHMENT E - Mandatory Requirements Checklist - RFP 758 2700000012.xlsx

This is a Mandatory Requirements Checklist (Attachment E) for RFP 758 2700000012 issued by the Commonwealth of Kentucky for the Human Capital Management Enterprise Resource Planning System Replacement—Phase 1 project. The RFP solicits proposals from a System Service Provider (SSP) partnered with a System Integrator (SI) to implement a Benefits Administration & Billing Software Solution. Proposals are due August 31, 2026, and must be submitted as combined technical and cost proposals in separate files. The mandatory requirements establish that proposals offering only software or only services will be deemed non-responsive, and the SSP-SI partnership structure is mandatory, with each SSP permitted to partner with only one SI and vice versa. The SSP must provide all required software components fully integrated and ensure FedRAMP compliance with hosting services for at least five instances across sandbox, development, preview, production, and training environments.

The checklist establishes that SIs must submit fixed-fee pricing for implementation and deployment services based on the RFP's scoping information, with costs itemized across staffing categories including Leadership and Project Management, Functional/Configuration, Change Management and Training, Technical Team, and Post Go-Live Support. Pricing must be submitted as firm, fixed fees allocated across Kentucky's fiscal years from FY2027 through FY2046, with a blended labor rate accounting for 25% on-site and 75% remote work. The SSP must respond to specific RFP sections using the supplied Attachment F Excel workbook and comply with the Commonwealth Office of Technology's AI Policy (CIO-126), with vendors required to notify the Commonwealth of any known issues or incidents arising from AI use. All awarded vendors must cooperate fully with the Independent Verification and Validation (IV&V) vendor, participate in IV&V meetings and checkpoints, and respond to findings and recommendations within mutually agreed timeframes.