Hauling truck w/tarp and operator

The West Virginia Purchasing Division, on behalf of the West Virginia Division of Highways District 6, is soliciting a Request for Quotation (RFQ) for material hauling truck lease/rental services with operators. This open-end contract covers six counties in District 6: Brooke, Hancock, Marshall, Ohio, Tyler, and Wetzel, with a focus on providing hauling trucks capable of working with hot-mix asphalt paving operations. Vendors must supply material hauling trucks with specific capabilities, including compatibility with rubber-tired or track-style self-propelled hot-mix asphalt pavers of at least 100 horsepower. The procurement requires trucks in four axle configurations (2-axle, 3-axle, 4-axle, and 5-axle) with tarps, and vendors must provide a base location, 911 address, and contact information. Key qualifications include maintaining a West Virginia General Contractor's License, handling truck maintenance, fuel, and insurance, and being able to accept various communication methods for project ordering. The solicitation was posted on September 23, 2025, with technical questions due by October 7, 2025, and bid submissions closing on October 15, 2025, at 1:30 PM in Charleston, West Virginia.

The contract appears to provide opportunities for small, women-owned, and minority-owned businesses, with preference considerations for resident vendors. Vendors must register with the West Virginia Purchasing Division, potentially incurring a $125 registration fee, and be free of state debt. Insurance requirements are specific, mandating $1,000,000 in commercial general liability insurance and $500,000 in automobile liability insurance. While no specific funding sources or incumbent vendors are mentioned, the contract is structured as a central master agreement allowing flexible, on-demand equipment rental across District 6. The procurement does not guarantee a minimum lease/rental volume, and pricing will be determined through hourly rates submitted by vendors. Payment will be processed through the State of West Virginia's Purchasing Card program, with invoicing occurring weekly but no more than monthly. The Division of Highways will select the low-bid vendor per project, calculating costs based on truck lease/rental rates and arrival distance from the vendor's base location.