CRFQ DOT2600000020 Specifications.pdf

This is a Request for Quotation (RFQ) from the West Virginia Purchasing Division on behalf of the West Virginia Division of Highways District 6 for Material Hauling Truck Lease/Rental WITH Operator. The solicitation covers six counties in District 6: Brooke, Hancock, Marshall, Ohio, Tyler, and Wetzel. The contract is an open-end arrangement to provide material hauling trucks for lease/rental from individuals and organizations, with operators, for use at various locations throughout the district. Vendors are expected to be able to service all counties in District 6 and must provide material hauling trucks with specific capabilities, including the ability to hook and operate with a rubber-tired or track-style self-propelled Hot-Mix Asphalt Paver Box of at least 100 horsepower.

Pricing for the lease/rental will be based on hourly rates submitted on the Pricing Pages and Exhibit A, with invoicing to occur weekly but no more than monthly. The document specifies that there is no guaranteed lease/rental volume, and vendors must provide their base location details, 911 address, and contact information. Vendors will be responsible for truck maintenance, fuel, insurance, and must have a West Virginia General Contractor's License. The West Virginia Division of Highways will determine the low-bid vendor per project, calculating the cost of leasing/renting the Material Hauling Truck plus the cost of arrival from the vendor's base location. Payment will be processed through the State of West Virginia's Purchasing Card program, and vendors must be able to accept various forms of communication for ordering, including online ordering systems.