CRFQ DOT2600000020 Inst to Vendors.pdf

This document is an "Instructions to Vendors Submitting Bids" file from the West Virginia Purchasing Division, Department of Administration, for Solicitation No. CRFQ 0803 DOT26000000020. The solicitation is for an unspecified procurement, with bid submissions due on October 7, 2025, and bid opening scheduled for October 15, 2025, at 1:30 PM in Charleston, West Virginia. Vendors can submit bids electronically through wvOASIS, in paper form, by courier, or by facsimile to the Purchasing Division. A pre-bid meeting will not be held prior to bid opening, and vendors are advised to thoroughly review all attached documents to ensure compliance with solicitation requirements.

The document outlines various administrative and procedural requirements for vendors, including mandatory terms, communication limitations, and preference considerations. Notably, the solicitation provides opportunities for small, women-owned, and minority-owned businesses, with preferences available for resident vendors. Vendors must be properly registered with the West Virginia Purchasing Division and may be subject to a $125 registration fee. The Purchasing Division reserves the right to waive minor irregularities, reject bids from non-responsible vendors, and accept or reject any bid in whole or in part. Vendors must ensure electronic file submissions are immediately accessible and viewable, and are required to provide clear documentation of any exceptions or clarifications to the solicitation specifications.