CRFQ DOT2600000020 Terms and Conditions.pdf

This document is a General Terms and Conditions contract template from the West Virginia Department of Administration, Purchasing Division for state contract opportunities. The template is designed as a standardized set of terms for vendors bidding on state contracts, with a specific focus on an Open End Contract as indicated by the checked box in Section 5. The contract term is set for one year, with potential renewal options subject to mutual consent and approval from the Purchasing Division and Attorney General's office. Quantities listed in the solicitation are approximations, and the state understands and agrees that the contract will cover the quantities actually ordered during the contract term.

The contract includes specific insurance requirements, with mandatory commercial general liability insurance of $1,000,000 per occurrence and automobile liability insurance of $500,000 per occurrence. Vendors are required to comply with various state regulations, including licensing requirements, antitrust laws, and provisions related to domestic steel product preferences. Payment will be made in arrears upon receipt of proper invoices, and the state requires vendors to accept electronic funds transfer and P-Card payments. The contract also stipulates that vendors must be free of debt to the state, comply with all applicable laws, and maintain transparency, with the understanding that the vendor's submission becomes a public document subject to disclosure laws.