Generator System Maintenance and Repair Services

Clayton County Public Schools is requesting bids for as-needed generator system maintenance and repair services under IFB 015-22, with bids due February 3, 2022 at 3:00 p.m. EST via the Bonfire e-Procurement Portal. A non-mandatory pre-bid conference call is scheduled for January 11, 2022 at 10:30 a.m. EST.

Bidders must demonstrate four years of experience providing generator system maintenance and repair services for a school district, college/university, or similar governmental organization; hold current Georgia state licenses to perform such services; and provide references, proof of business authorization, professional licenses, and certificates of insurance with worker's compensation statutory limits, comprehensive general liability of $1 million combined single limit, and automobile liability of $1 million combined single limit.

Services span 72 generator units across 38 elementary schools, 16 middle schools, 10 comprehensive high schools, an alternative school, Open Campus, two psycho-education facilities, and administrative buildings. The scope includes quarterly technical inspections, annual technical inspections with engine and load bank services, emergency response within 60 minutes, and a one-year warranty on all labor, materials, and workmanship. Generators range from 20 kW to 438 kW across multiple manufacturers including Caterpillar, Cummins, Kohler, Olympian, Generac, Onan, Detroit Diesel, and Stamford.

The contract term is one year commencing within ten calendar days of written Notice to Proceed, with two successive one-year renewal options on identical terms, terminating June 30 each year as required by Georgia law. All pricing must be submitted through the Bonfire bid table with costs inclusive and F.O.B. destination. Pricing increases are authorized only in the first option year with manufacturer-provided documentation of across-the-board increases.

Four bidders submitted proposals, with total costs ranging from $100,151.28 (Yancey Bros. Co.) to $120,792.90 (Power & Energy Services Inc). Questions close January 19, 2022 at 3:00 p.m. EST; answers post by January 26, 2022 at 3:00 p.m. EST.