IFB 015-22 Addendum 1

1058 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700

DR. MORCEASE J. BEASLEY EMMA BENTON

Superintendent of Schools Chief Financial Officer

ADDENDUM # 1

IFB 015-22 GENERATOR SYSTEM MAINTENANCE AND REPAIR

SERVICES

Solicitation Released: December 16, 2021

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. Clayton County Public Schools (CCPS) has received questions pertaining to this IFB. The questions and their resulting answers are attached hereto as Exhibit 1.

2. The Pre-Bid Teleconference Agenda and Sign-in Sheet pertaining to this IFB are attached hereto as Attachment 1.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any proposal submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

Clayton County Public Schools Division of Business Services

DocuSign Envelope ID: 5DFDD09C-4CC1-446D-A92B-880FD8708568

January 25, 2022 | 2:38:12 PM EST

IFB 015-22 Generator System Maintenance and Repair Services Page 2 of 5

EXHIBIT 1

QUESTION 1: Question 1: In the previous addendum section 3.1.5-3.1.8 addressed these concerns with the addition of “as needed” for lines requiring parts to be replaced. Can we use the guidance of “as needed” for quoting purposes?

Suggested verbiage - If discrepancies are found during a routine service they are to be quoted for repair or replacement and pending approval from the County will be invoiced at an additional cost outside of this bid.

ANSWER Any parts not covered in the Scope of Services must be submitted in writing to the Electrical Supervisor or designee for approval.

QUESTION 2: Question 2: Can you please clarify that all lines listed that include replacement parts stating “if required” “if needed” or “as needed” will be quoted outside of this scope of work? Relating to 3.1.1.2, 3.1.2.2.

Suggested verbiage - If discrepancies are found during a routine service they are to be quoted as a repair or replacement and pending approval from the County will be invoiced at an additional cost outside of this bid.

ANSWER Any parts not covered in the Scope of Services must be submitted in writing to the Electrical Supervisor or designee for approval.

QUESTION 3: Question 3: Section 1.7 gives specific direction for the meg-ohmmeter testing then states for “any other necessary work or repairs needed after the inspection.” Can you please clarify that this covers any work, service, or part found in need outside of this scope of work for preventive maintenance and if needed will be invoiced at an additional cost once approved?

ANSWER Any parts not covered in the Scope of Services must be submitted in writing to the Electrical Supervisor or designee for approval.

IFB 015-22 Generator System Maintenance and Repair Services Page 3 of 5

ATTACHMENT 1

IFB NO. 015-22

GENERATOR SYSTEM MAINTENANCE AND REPAIR SERVICES

PRE-BID TELECONFERENCE CALL

January 11, 20221, 10:30 A.M.

Pre-Bid Conference Call number:

(667) 770-1484 Access code: 222743

Department of Purchasing

Agenda

1. Opening Remarks Rose Tookes Purchasing Buyer

Introduction of CCPS Staff Purpose of the Meeting Purchasing Process Required Forms Submission of Written Questions

2. Overview and Scope of Work John McCall

Maintenance Electrical Supervisor

3. Questions and Answers John McCall

4. Conclusion and Adjournment Rose Tookes

Responses to this IFB will be received by Clayton County Public Schools (CCPS) e-Procurement

Portal, at claytonk12ga.bonfirehub.com until 3:00 P.M., Eastern Standard Time (EST) on

Wednesday, February 3, 2022.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Wednesday, January 19, 2022. Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via an addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.

mailto:purchasing@clayton.k12.ga.us

IFB 015-22 Generator System Maintenance and Repair Services Page 4 of 5

IFB NO. 015-22

GENERATOR SYSTEM MAINTENANCE AND REPAIR SERVICES

PRE-BID TELECONFERENCE CALL

January 11, 2022, 10:30 A.M.

Department of Purchasing

Questions

Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*

Name: ____________________________Title:_______________________________

Company/Firm: ________________________________________________________

Email Address: ________________________________________________________

*Attendees will be permitted to ask questions during the pre-bid conference, however, any oral responses to questions are not authoritative and may not be relied upon for any matter.

It shall be the responsibility of each Bidder to monitor the CCPS website and obtain a copy of any addendum issued for this IFB. Please do not contact the end-user department for questions.

IFB 015-22 Generator System Maintenance and Repair Services Page 5 of 5

IFB 015-22 GENERATOR SYSTEM MAINTENANCE AND REPAIR SERVICES

Pre-Bid Teleconference Call

Tuesday, January 11, 2022, 10:30 A.M.

Attendance Sheet

Name Signature Title Company Name

1 Drake Young Teleconference Call President Critical Power Resiliency, LLC

2 Rose Tookes Teleconference Call Buyer CCPS

Division of Business Services