Generator Preventive Maintenance & Cellular Monitoring System: Two Locations

The Maryland State Archives is soliciting bids on generator preventive maintenance and cellular monitoring system services at two locations (Annapolis and Windsor Mills) under IFB BPM058725, with bids due September 25, 2026 at 12:00 p.m. and site visits scheduled for September 16. This is a Small Business Reserve procurement limited to certified small businesses as defined by Maryland's Department of Social and Economic Mobility.

The scope requires quarterly preventive maintenance inspections — one full-service annual inspection plus three quarterly visits per generator per year — and a mandatory 24/7 cellular monitoring system delivering text and email alerts to both the Archives and the vendor. The Annapolis location (350 Rowe Boulevard) houses a 350 kW BALDOR model IDLC400 (serial 95556270); the Windsor Mills location (2255 Rolling Run Road, Baltimore) houses an MTU model 6R1600 DS250 (serial 95010601126). Bidders must hold at least five years of experience in generator equipment servicing, possess a Maryland business license, demonstrate familiarity with the specified equipment, and provide customer references. Required insurance includes one million dollars combined single limit Commercial General Liability per occurrence and three million dollars annual aggregate, plus Worker's Compensation coverage.

The contract runs for one year (Base Term) from execution, with the State retaining the option to renew for up to two additional one-year periods at its sole discretion. Award is Firm Fixed Price to the lowest responsive bid from a responsible bidder. An electronic transaction fee of one percent of total invoiced amount applies; contractors must remit this fee within 45 calendar days of each reporting period via ACH or check and cannot pass the fee to customers. Questions are due September 18, 2026 at 2:00 p.m. Bids must be submitted electronically through eMMA with required attachments including bid affidavit, price form, conflict of interest disclosure, reference checks, financial statements, legal action summary, and bidder information sheet.