Generator maitnenance services

The White County Board of Commissioners in Georgia is issuing a Request for Proposal for comprehensive Generator Maintenance Services across multiple county facilities, as documented under Project #2026-RFP-EMA03262026. The procurement covers maintenance and emergency repair services for 24 total generators—21 stationary units ranging from 22 to 200 kilowatts powered by LP gas or diesel, and three portable diesel-powered generators of 56 to 65 kilowatts—located at facilities including the Board of Commissioners office, senior center, 911 dispatch center, parks and recreation facilities, and sub-base locations as detailed in Appendix D. Required services include annual routine maintenance consisting of oil and filter changes, air filter replacement, spark plug inspection, battery load testing, and firmware updates; bi-annual maintenance for frequently used units; Schedule B maintenance every four years involving valve clearance adjustments and fuel/coolant line replacements; 24/7 emergency on-call repair services; and remote monitoring capabilities. The contractor must furnish all labor, supervision, materials, chemicals, equipment, tools, and transportation, with all schedules and work plans subject to approval by White County staff prior to implementation. Evaluation will be based on Company Background (15 points), Personnel Qualifications (20 points), Relevant Work (25 points), Project Approach (25 points), and Pricing (15 points), for a maximum of 100 points. A mandatory Pre-Proposal Meeting is scheduled for April 2, 2026, at 10:00 AM at the White County Public Safety Office in Cleveland, Georgia; written questions must be submitted by April 8, 2026, at 12:00 PM EST with answers posted by April 10, 2026, at 5:00 PM EST; and sealed proposals must be received by the White County Board of Commissioners Purchasing Assistant by 3:00 PM EST on April 24, 2026.

This procurement contains no identified set-aside designations for disadvantaged or minority-owned enterprises, and no incumbent vendors or current contractors are listed in the available documentation. Contractors must satisfy specific qualifications including E-Verify compliance and adherence to the Georgia Security and Immigration Compliance Act. Insurance requirements mandate Worker's Compensation and Employer's Liability coverage of at least $1,000,000, Comprehensive General Liability of at least $1,000,000 per occurrence, and Automobile Liability of at least $500,000 per occurrence. Proposals must be submitted in two separate sealed packages containing qualifications and pricing information, with pricing to be presented as an all-inclusive maximum price; no proposal bonds, performance bonds, or payment bonds are required. The contract term begins upon execution and continues until project completion or termination, with either party permitted to terminate with 30 days written notice. White County typically processes invoices on a net 30 basis and is exempt from sales taxes. No specific award value or budget range is disclosed in the RFP documentation, though the County reserves the right to reject any or all proposals, cancel the RFP at any time, and negotiate modifications with the selected contractor prior to award.