Generator Maintenance & Repair Services for Gregg County, Texas

Gregg County, Texas has issued Request for Proposal #2025-25 for Generator Maintenance and Repair Services covering eight county facilities, including the Courthouse, Juvenile Center, East Texas Regional Airport, Service Center, North Jail Facility, Marvin A. Smith Facility, Commissioner Precinct 3, and County Parking Facility. The procurement seeks a qualified vendor to provide comprehensive generator maintenance services, including quarterly preventative maintenance inspections, emergency repairs, load bank testing, insulation tests, and fuel analysis for multiple generators ranging from 50 kW to 450 kW. Proposals are due on August 20, 2025, by 2:00 PM CST, with an anticipated contract start date of October 1, 2025. The selected vendor must respond to service calls within two hours and provide temporary generators if needed. Proposals will be evaluated using a 100-point scoring system, with points allocated across categories including cover letter compliance (15 points), business profile and experience (25 points), safety practices (10 points), proposed cost (30 points), and services capability (20 points).

The procurement does not specify specific set-aside designations or restrictions on respondent types, but vendors must be registered on the Gregg County Bonfire Portal to submit proposals. Respondents must comply with various state regulations, including verification of no boycott of Israel and disclosure of interested parties. The county reserves the right to reject any proposals, request additional information, and conduct contract negotiations. While specific budget ranges are not explicitly stated, the RFP includes a detailed Proposal Fee Form that allows vendors to provide pricing for maintenance services across nine generators at different county facilities. Vendors must demonstrate compliance with federal and state laws, maintain appropriate insurance coverage, and show capability to service generators from manufacturers including ONAN, Olympian, Caterpillar, Kohler, Detroit, and GC. The contract will require comprehensive documentation, systematic inspection of generator systems, and collaboration with Gregg County for managing maintenance and potential repair needs.