Event_34101-13910_Generator_Middel_TN_Info.xlsx

This is a generator maintenance inventory and specifications file submitted as part of the Tennessee Emergency Management Agency (TEMA) procurement for Middle Tennessee generator maintenance services. The file documents 26 generators of varying capacities (ranging from 2.2 kW to 450 kW) located across Middle Tennessee facilities in Perry, Davidson, and Cannon counties, including the State Emergency Operations Center in Nashville, Foster Avenue facilities, and regional radio sites. The generators are powered by diesel, gasoline, and liquefied propane fuel sources and represent multiple manufacturers including Kohler, Onan, Nixon Detroit, Cummins, Fermont, Caterpillar, Baldor, Honda, and Westinghouse. Required maintenance services include annual preventative maintenance, quarterly preventative maintenance, trip charges for service calls, load bank testing at least every two years, regular-time and premium-time labor, and emergency repairs. The bid event opens May 13, 2026 at 8:23 AM CDT and closes June 3, 2026 at 2:00 PM CDT, with prospective bidders required to submit written questions and comments by May 25, 2026 at 2:00 PM CDT. The contract term is three years effective May 15, 2026 with an option for an additional 180 days under the same terms and conditions.

The estimated contract value is $255,000 with award to the lowest-cost responsive bidder. The solicitation contains 162 line items requiring unit pricing submission through the EDISON system. No set-aside designations for disadvantaged enterprises are identified, and no incumbent vendors or current contractors are referenced. Bidders must be registered with the Tennessee Supplier Portal, maintain proper licensing under the Contractors Licensing Act of 1994, and provide proof of Tennessee Department of Revenue sales and use tax registration. Respondents are required to maintain comprehensive general liability insurance with minimum limits of one million dollars per occurrence and two million dollars aggregate, workers' compensation insurance, and automobile liability insurance. Pricing is firm for ninety days with delivery F.O.B. destination to the Military Procurement Office in Nashville. The contractor must maintain a trained full-time service staff with 24-hour emergency response capability, including a two-hour on-site requirement for emergencies and one working day for non-emergency requests, and must comply with federal requirements including the Clean Air Act, Federal Water Pollution Control Act, and Buy America provisions under the Infrastructure Investment and Jobs Act.