FY18 MH ProScan

The state and local contract opportunity is a Request for Quote (RFQ) issued by the Illinois Department of Innovation and Technology (IDoIT) on behalf of the Illinois Department of Human Services (IDHS) MIS/Procurement division. The RFQ is seeking quotes for the procurement of one ScanPro 3000 Microfilm Scanner with Power Scan Software, cables, and USB 3 interface, one ScanPro 3000 16/35mm roll film carrier, and one ScanPro 3000/2000 Zoom Lens. Quotes must be submitted by June 25, 2018, and the winning vendor will be selected based on the lowest total price for all requested items. The RFQ stipulates that all quoted prices must be valid for 90 days, include shipping and handling, and that no price increases will be accepted. IDoIT-IDHS MIS reserves the right to reject any or all offers, award by item, and waive minor defects.

The procurement was put out for bid to small businesses through the Illinois Small Business Set-Aside Program, but no bids were received. The IDHS and DoIT have requested a waiver from the Small Business Set-Aside Program for this procurement, as the product is being provided by a large business sole source vendor. The estimated dollar amount for this procurement is $8,500, and the winning vendor must agree to partial shipment in case of delays on the total order, with all products being new and having a minimum 1-year warranty.