FY 2027 WIC Nutrition Education Lesson Plans

The Oklahoma State Department of Health is soliciting a single-award contract for customized insulated cooler bags and placemats serving as WIC nutrition education tools, with bids due September 11, 2026 at 3 p.m. CST. No multiple awards will be made; bidders unable to meet all specified requirements will be disqualified.

The scope comprises 30,000 total items: 15,000 white neoprene or equivalent cooler bags (approximately 11 by 6 by 12 inches, with zipper or velcro closure) and 15,000 polypropylene or equivalent placemats (13.75 by 10.5 inches, hand-washable, BPA-, phthalate-, cadmium-, and lead-free). Bidders must provide products sorted, packaged, boxed, and labeled by destination clinic across 142 WIC clinic locations statewide, with all shipping included in a single firm fixed price. Mandatory sample submission accompanies bid responses to demonstrate construction quality, functionality, and customization capability. Delivery to the OSDH Off-Site Warehouse in Oklahoma City is due December 1, 2026, with invoicing due December 15, 2026—both firm deadlines tied to grant closeout. The initial contract term runs through March 31, 2027 with no renewal options. Payment terms are net 45 days post-delivery and acceptance.

Evaluation focuses on lowest and best pricing combined with ability to meet all specifications and mandatory requirements. Minimum commercial general liability insurance is $2 million per occurrence. Federal funds support this purchase; compliance with Uniform Guidance, Davis-Bacon Act prevailing wage (if applicable), suspension and debarment, Byrd Anti-Lobbying Amendment (for contracts exceeding $100,000), and domestic goods preference applies. Pricing must remain firm for 120 days after the due date. The resulting contract may be designated for statewide use under 74 O.S. § 85.5(G)(3). Questions closed September 4, 2026 at 3 p.m. CST. The contracting officer is Cini Zacharia, 405-522-9078, cini.zacharia@omes.ok.gov. Amendment 1 incorporating Q&A responses was posted August 28 (same date as initial solicitation).