Amendment__1_Vendor_Q_A__EV975_.pdf

OMES FORM CP011 (11/2024) AMENDMENT OF SOLICITATION | Page 1 of 3

Central Purchasing

AMENDMENT OF SOLICITATION

GENERAL INFORMATION

Date of issuance

09/04/2026 Solicitation/Event #

EV00000975

Requisition # 3400030068

Amendment # 1

Hour and date specified for receipt of offers is changed:

No Yes, to this date: this time: 3:00 PM CST

Pursuant to OAC 260:115-7-30(d), this document shall serve as official notice of amendment to the solicitation identified above. Such notice is being provided to all suppliers to which the original solicitation was sent.

Suppliers submitting bids or quotations shall acknowledge receipt of this solicitation amendment prior to the hour and date specified in the solicitation by doing one of the following:

1. Sign and return a copy of this amendment with the solicitation response being submitted.

2. If the supplier has already submitted a response, this acknowledgement must be signed and returned before the solicitation deadline. All amendment acknowledgements submitted separately shall have the solicitation number and bid opening date printed clearly in the subject line of the email.

Return to:

Contracting officer Cini Zacharia

Phone 405-522-9078

Email cini.zacharia@omes.ok.gov

DESCRIPTION OF AMENDMENT

a. This is to incorporate the following:

On behalf of the State of Oklahoma, OMES gives notice of the following questions concerning this solicitation, received during the Q&A period, which closed on 09/04/2026 at 3PM. All questions and procurement /agency responses are detailed below:

Questions & Answers:

Question 1:

clarification regarding the requirement for submission of the sample along with the bid. Please confirm whether the sample is mandatory for all bidders at the time of bid submission, or whether it is required only in the event that the bidder proposes a substitute or alternative item.

Answer:

Yes, samples should be submitted along with bid submission.

Question 2:

Could you please share the previous bid tabulation and confirm?

Answer:

We could not provide any previous bid tabulation. If you need anything you need to request via an OPEN RECORD REQUEST.

Link to open record request:

https://oklahoma.gov/omes/divisions/risk-assessment-compliance/state-records/about.html mailto:cini.zacharia@omes.ok.gov https://oklahoma.gov/omes/divisions/risk-assessment-compliance/state-records/about.html https://oklahoma.gov/omes/divisions/risk-assessment-compliance/state-records/about.html

OMES FORM CP011 (11/2024) AMENDMENT OF SOLICITATION | Page 2 of 3

Question 3:

confirm when the PO is expected to be issued?

Answer:

Agency only issue PO, once the award is completed and when the agency has the contract ready to make PO from it. There is no timeline to give at this time.

Question 4:

Do you place additional orders after the initial order? If yes, please let me know the expected MOQ, as I need this information for planning purposes.

Answer:

No, there will be no additional orders after the initial order.

Question 5:

Attachment A §3.8 — Delivery Schedule

Attachment A §3.8 states that product “should” be delivered by December 1, 2026, with invoicing by December 15, 2026. Please confirm whether December 1 is a preferred rather than mandatory delivery date and whether bidders may propose an alternate guaranteed delivery schedule as part of their response.

If an alternate delivery schedule is permitted, please identify the latest acceptable delivery and invoicing dates.

Answer:

These dates are mandatory due to grant closeout.

Question 6:

Exhibit 2 / Attachment A §3.7 — Alternative Fulfillment Option In addition to providing pricing that fully complies with the required single-location delivery to the OSDH Off-Site Warehouse, may a bidder also provide an optional alternate price for direct shipment of each WIC Clinic’s designated quantities to the locations identified in Exhibit 4?

Vendor X regularly manages large-scale statewide fulfillment projects, and this alternative may provide the State an opportunity to evaluate whether direct-to-clinic fulfillment offers additional logistical or cost efficiencies.

Answer:

Yes, alternate pricing for direct shipment to clinics can be given for evaluation.

Question 7:

Attachment A §3.3 — Product Sample Requirements Please clarify the product sample requirement in Attachment A §3.3. If the exact customized product proposed by the bidder is not commercially available prior to production, may the bidder submit a comparable physical sample demonstrating the proposed product's general construction, quality, functionality and customization capabilities, accompanied by complete specifications and material information for the actual product being offered?

OMES FORM CP011 (11/2024) AMENDMENT OF SOLICITATION | Page 3 of 3

If not, please identify which specifications—including material, dimensions, color and customization—must be represented in the physical samples submitted.

Answer:

Yes, a comparable physical sample demonstrating the proposed product's general construction, quality, functionality and customization capabilities, accompanied by complete specifications and material information for the actual product being offered is acceptable.

b. All other terms and conditions remain unchanged.

SIGNATURES

Supplier company name

Date

Authorized representative name

Authorized representative signature