01._Attachment_A_.pdf

Attachment A

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 1 of 2

AGENCY SOLICITATIONS

SOLICITATION NO. EV00000975

This solicitation is a contract document and is a request for proposal in connection with the contract awarded on behalf of the Oklahoma State Department of Health (OSDH) by the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.

I. PURPOSE

The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses on behalf of the Oklahoma State Department of Health (OSDH) from potential suppliers to provide a contract for the purchase of customized insulated cooler bags and customized placemats used for nutrition education enhancement tools. The purchase of Women Infants and Children (WIC), fruit and vegetable education tools will enhance the ability of Women Infants and Children (WIC) staff to provide engaging, evidence-based nutrition that promotes healthy eating behaviors. Interactive educational resources help participants understand the importance of incorporating a variety of fruits and vegetables into their daily diets, recognize age-appropriate serving recommendations, learn practical meal planning and food preparation skills, and gain confidence in selecting affordable produce options. A contract resulting from this solicitation may be designated for use as a statewide contract. See 74 O.S. § 85.5(G)(3).

There shall be no multiple awards made. The award shall be a single award, and the bidders can provide all the required products as specified. If a bidder is unable to meet all the requirements, then no award will be made.

1. Contract Term and Renewal Options

1.1 The initial contract term, which begins on the effective date of this contract to 3/31/27, and there are no options to renew the contract.

2. Solicitation Criterion

2.1 The bid will be evaluated using the lowest and best criterion, based on the following:

2.1.1 Price.

2.1.2 Specifications & Requirements

3. Scope and Description:

Specifications & Mandatory Requirements

3.1 The Bid Response shall show the ability of the bidder to meet or exceed similar design, construction, and performance specified in the following specifications listed in Exhibit 2

3.2 Bidder shall use the artwork provided in Exhibit 3: Artwork

3.3 Bidder shall provide samples of products being offered to ensure any alternate materials are acceptable. (Samples will not be returned)

3.4 OSDH will confirm measurements with the supplier before production.

3.5 Bidder shall provide proof prior to production

3.6 Finished Product of 30,000 items (15,000 Customized insulated cooler and 15,000 customized placemat) must be sorted, packaged, and boxed in specified quantities with each box labeled with coordinating WIC Clinic (See the Clinic Information on Exhibit 4).

3.7 Shipping Address:

All boxes will be shipped to one location, OSDH Off-Site Warehouse 7725 W. Reno Bldg. 8 Oklahoma City, OK 73127.

3.8 Delivery Date:

Product should be delivered by December 1st, and invoiced by December 15, 2026

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 2 of 2

4. Pricing

4.1 Pricing shall be proposed using Exhibit 2: Pricing.

4.1.1 A total firm, fixed price and includes all information concerning fees, other costs and any other information relevant to the total cost.

4.2 Value-added products and/or services within scope of the acquisition may be included in the bid.

5. Executive Summary and company information. Located in Exhibit 1: Executive Summary and Company Information.