Furnishing and Delivery of Rock Salt for the Stafford Township Cooperative Pricing System

The Stafford Township Cooperative Pricing System is soliciting sealed electronic bids for the furnishing and delivery of rock salt and related deicing products through a cooperative purchasing arrangement involving 21 participating agencies across New Jersey, with Stafford Township serving as the lead agency. The procurement encompasses three product categories: untreated rock salt (estimated 0-43,587 tons annually), pre-treated rock salt with magnesium chloride and organic-based performance enhancer (estimated 0-39,870 tons annually), and liquid deicing agent in a 30 percent solution blend (estimated 0-55,100 tons annually). The contract term extends from July 22, 2026, through July 21, 2028, with an option to extend for up to two additional one-year terms at the Township's sole discretion. All rock salt deliveries must be completed within 24 hours of order receipt to designated delivery locations, with delivery charges included in the bid price and a $100 daily penalty assessed for delays exceeding the delivery window. Sealed bids must be submitted electronically through the Bonfire E-Procurement platform by June 3, 2026, at 2:00 PM prevailing time, with public bid opening and announcement conducted electronically that same day at the Stafford Township Municipal Building in Manahawkin, with remote access provided via Zoom webinar. Award will be made to the lowest responsible bidder as determined by the Township, with bid prices firm for at least 60 days following bid opening. Bidders must submit comprehensive documentation including a non-collusion statement, proof of New Jersey business registration, equal employment opportunity certifications, certificates of liability insurance with minimum limits of $1,000,000 per person and $1,000,000 per accident for bodily injury, Iran investment disclosures, Russia/Belarus prohibitions certifications, W-9 taxpayer identification forms, statement of owner disclosure, three references from prior clients, acknowledgment of receipt of addenda, and an exceptions form detailing any deviations from specifications.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational types are detailed in the procurement documents; however, all bidders must comply with New Jersey's fair and open procurement process requirements under N.J.S.A. 19:44A-20.4 et seq. and federal compliance obligations including the Americans with Disabilities Act and mandatory affirmative action provisions for contracts exceeding $25,000. Bidders are required to certify their willingness to extend cooperative pricing to participating member agencies under identical terms as the master contract, though vendors may decline this extension without adversely affecting bid consideration for the lead agency's contract. The procurement documents do not identify any incumbent contractors or existing infrastructure requiring integration, nor do they specify an overall award value or budget range; quantities listed represent estimates only with no guaranteed minimums or maximums, and purchases may occur in bulk or small quantities depending on member agency needs. All deliveries are priced FOB destination with sales to cooperative participants exempt from all state, municipal, and federal taxation, including excise tax. Pre-treated rock salt and liquid deicing agent specifications include detailed chemical composition standards, particle size distribution tolerances, corrosion inhibition performance benchmarks, and moisture content requirements, with price deductions applicable for non-conforming products and the Township reserving the right to reject non-compliant deliveries or cancel the contract for consistent non-compliance.