Furnish and Install of Audio and Video Equipment
Closed State & local contract opportunity Posted
- Solicitation number
- ITB-12662
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Jocelyn Moore co.purch@dot.state.fl.us (850) 414-4482
Opportunity details come from vendor.myfloridamarketplace.com. Updated .
About this opportunity
The Florida Department of Transportation (FDOT) is seeking competitive sealed bids for a comprehensive audio and video equipment installation project in the Burns Building Auditorium located in Tallahassee. The solicitation (DOT-ITB-25-9083-CA) requires a vendor to furnish and install a complex audiovisual system comprising six owner-furnished displays, fourteen AV over IP video encoder/decoders, one Microsoft Teams Room UC system, ceiling-mounted PTZ cameras, wireless microphones, audio DSP, amplifiers, an assisted listening system, and a control system. Potential bidders must be registered in the MyFloridaMarketPlace system and possess a minimum of one year of experience in audiovisual equipment setup, breakdown, operation, and recording services. The pre-bid conference is scheduled for May 14, 2025, at 9:30 AM, with final bids due by May 22, 2025, at 9:00 AM. The initial contract term extends through June 30, 2025, with potential renewal options for up to three additional years. Vendors are required to submit a lump sum bid covering all materials and labor, with the total price to be determined by the bidder.
The solicitation emphasizes participation from small, minority, women, and service-disabled veteran businesses, aligning with Title VI of the Civil Rights Act of 1964, which ensures nondiscrimination in federally-assisted programs. Out-of-state corporations must be authorized to do business in Florida and comply with state regulations, including E-Verify requirements and drug-free workplace standards. Vendors are prohibited from being on the Scrutinized Companies Lists for activities in Sudan or Iran, particularly for contracts exceeding $1 million. No general liability insurance is required, and no performance bond is necessary for this project. The contract includes provisions for the Inspector General compliance and stipulates that payment will be made upon completion and acceptance of services. While a specific budget range is not explicitly stated, the comprehensive nature of the audiovisual system installation suggests a substantial investment in modernizing the Burns Building Auditorium's technological infrastructure.
Opportunity text
3 versions
Update #3 · Latest ·
05/21/25 - Addendum No. 1 - Revisions posted.
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05/12/25 - Revision to Bid Registration Form.
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The Florida Department of Transportation requests competitive sealed bids (as indicated in the solicitation) for the procurement of:
Furnish and Install of Audio and Video Equipment
All Bidders must be registered in the State of Florida's MyFloridaMarketplace system. All prospective bidders that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.
For services contracts, all out-of-State corporations, out-of-State limited liability companies, and out-of-State limited partnerships must be authorized to do business in the State of Florida. For authorization, contact:
Florida Department of State
Tallahassee, Florida 32399
(850) 245-6051
For services contracts, all Bidders must be properly licensed if the business being provided requires that individuals be licensed by the FL Department of Business and Professional Regulation. For licensing, contact:
Florida Department of Business and Professional Regulation
Tallahassee, Florida 32399-0797
(850) 487-1395
NOTE: In accordance with section 287.057(23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.
Public Meeting Notices and Meeting Agendas:
Notice of the public meetings scheduled for this solicitation is provided in the timeline of the attached solicitation, with agendas for the public meetings.
MFMP Transaction Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee unless the transaction is exempt from the Transaction Fee pursuant to Rule 60A-1.032, Florida Administrative Code.
Scrutinized Companies Lists
Section 287.135, Florida Statutes, prohibits agencies from contracting with companies, for goods or services over $1,000,000, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section 215.473, Florida Statutes. A vendor on either Scrutinized List may not bid on, submit a proposal for, or enter into or renew a contract for commodities and/or contractual services of $1 million or more.
Title VI of the Civil Rights Act of 1964
The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises w
Update #2 ·
05/12/25 - Revision to Bid Registration Form.
******************************************************************************************************************************************
The Florida Department of Transportation requests competitive sealed bids (as indicated in the solicitation) for the procurement of:
Furnish and Install of Audio and Video Equipment
All Bidders must be registered in the State of Florida's MyFloridaMarketplace system. All prospective bidders that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.
For services contracts, all out-of-State corporations, out-of-State limited liability companies, and out-of-State limited partnerships must be authorized to do business in the State of Florida. For authorization, contact:
Florida Department of State
Tallahassee, Florida 32399
(850) 245-6051
For services contracts, all Bidders must be properly licensed if the business being provided requires that individuals be licensed by the FL Department of Business and Professional Regulation. For licensing, contact:
Florida Department of Business and Professional Regulation
Tallahassee, Florida 32399-0797
(850) 487-1395
NOTE: In accordance with section 287.057(23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.
Public Meeting Notices and Meeting Agendas:
Notice of the public meetings scheduled for this solicitation is provided in the timeline of the attached solicitation, with agendas for the public meetings.
MFMP Transaction Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee unless the transaction is exempt from the Transaction Fee pursuant to Rule 60A-1.032, Florida Administrative Code.
Scrutinized Companies Lists
Section 287.135, Florida Statutes, prohibits agencies from contracting with companies, for goods or services over $1,000,000, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section 215.473, Florida Statutes. A vendor on either Scrutinized List may not bid on, submit a proposal for, or enter into or renew a contract for commodities and/or contractual services of $1 million or more.
Title VI of the Civil Rights Act of 1964
The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.
Update #1 ·
The Florida Department of Transportation requests competitive sealed bids (as indicated in the solicitation) for the procurement of:
Furnish and Install of Audio and Video Equipment
All Bidders must be registered in the State of Florida's MyFloridaMarketplace system. All prospective bidders that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.
For services contracts, all out-of-State corporations, out-of-State limited liability companies, and out-of-State limited partnerships must be authorized to do business in the State of Florida. For authorization, contact:
Florida Department of State
Tallahassee, Florida 32399
(850) 245-6051
For services contracts, all Bidders must be properly licensed if the business being provided requires that individuals be licensed by the FL Department of Business and Professional Regulation. For licensing, contact:
Florida Department of Business and Professional Regulation
Tallahassee, Florida 32399-0797
(850) 487-1395
NOTE: In accordance with section 287.057(23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.
Public Meeting Notices and Meeting Agendas:
Notice of the public meetings scheduled for this solicitation is provided in the timeline of the attached solicitation, with agendas for the public meetings.
MFMP Transaction Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee unless the transaction is exempt from the Transaction Fee pursuant to Rule 60A-1.032, Florida Administrative Code.
Scrutinized Companies Lists
Section 287.135, Florida Statutes, prohibits agencies from contracting with companies, for goods or services over $1,000,000, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section 215.473, Florida Statutes. A vendor on either Scrutinized List may not bid on, submit a proposal for, or enter into or renew a contract for commodities and/or contractual services of $1 million or more.
Title VI of the Civil Rights Act of 1964
The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.
INSPECTOR GENERAL: The contractor/consultant/vendor agrees to comply with s.20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with s.20.055(5), Florida Statutes.
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