7-162-26 Specifications.pdf
PDF 158 KB Posted
- Attached to
- Fulton's Finest Event
- Solicitation number
- 162-26
- Issued by
- Fulton County, Georgia
About this file
This Request for Quotation (RFQ) No. 162-26 is issued by the Fulton County School (FCS) Contracting Department, seeking a qualified contractor to provide a meeting space and event services to accommodate 250 participants for "Fulton's Finest Event". The event requires a comprehensive venue setup including a full-service meeting space with specific food and beverage requirements, audio-visual equipment, and logistical accommodations. The event specifications detail precise requirements for table arrangements, a three-course plated luncheon with multiple entrée options, staging with lighting and presentation equipment, and a detailed event timeline running from 9:00 am to 1:30 pm.
The RFQ outlines specific logistical needs including eight reserved VIP parking spaces for Board Members, ten additional staff parking spaces, and parking for seven 72-passenger school buses. Audio-visual requirements include staging, wireless microphones, Wi-Fi, display areas, and a step-and-repeat banner setup. Catering specifications are comprehensive, featuring a sit-down luncheon with preset salad, water, three entrée options (chicken, beef, vegetarian), fresh rolls, dessert options, and beverages. The event will include a welcome presentation, speaker introductions, and closing remarks, with a focus on creating a professional and well-organized gathering for Fulton County Schools.
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Text version
RFQ NO. 162-26
FULTON’S FINEST EVENT
SPECIFICATIONS
CONTRACTING DEPARTMENT
6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting 1
SCOPE OF WORK
Fulton County School (FCS) is seeking a qualified contractor to provide a meeting space to accommodate 250 participants.
SPECIFICATIONS
The Contractor shall provide a meeting space that includes the following:
A) Food and Beverage
• 64” or 72” Round tables with 8-10 seats with all black linens provided by venue
• Sit down plated luncheon with the following:
• Preset salad
• Preset water
• Three (3) entrée options served with starch and vegetables:
• Chicken
• Beef
• Vegetarian
• Fresh baked assorted rolls with butter
• Preset dessert – two (2) options alternating
• Freshly brewed coffee, decaf, and iced tea upon request
B) Audio Visual
• Staging with lighting, podium, microphone, and audio-visual for presentation
• Four (4) tripod display easel for sponsor signage
• Access to connect laptop and music for presentation
• Four (4) wireless microphones
• Safe and secure Wi-Fi
• Area for display of apparel selection
• Minimum of two (2) 96” long table; Linen provided by venue
• Guest check prior to entering event room with four (4) separate 72” long tables http://www.fultonschools.org/contracting
RFQ NO. 162-26
FULTON’S FINEST EVENT
SPECIFICATIONS
CONTRACTING DEPARTMENT
6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting 2
• Area for step and repeat banner (photos) setup
• One (1) 72” table with linen for props
C) Parking Requirements
• Eight (8) reserved VIP parking for Board Members
• Ten (10) additional parking spaces for staff
• Parking to accommodate seven (7) regular education school bus (72 passengers)
D) Event timeline
• 9:00 am – 10:45 Load in/ Event set-up
• 10:30 am – 11:00 am Guest Check-in
• 10:30 am – 1:00 pm Step & Repeat available
• 10:45 am – 11:00 am Doors open
• 11:00 am – Welcome Presentation
• 11:15 am – Entrée Served
• 11:40 am – Introduce Speakers
• 1:00 pm – Closing Remarks
• 1:30 pm – Load out http://www.fultonschools.org/contracting
| SCOPE OF WORK |
| SPECIFICATIONS |
| A) Food and Beverage |
| C) Parking Requirements |
| D) Event timeline |
File details come from the government source that posted it. Updated .