Fuel Bid - University of Wyoming

The University of Wyoming is soliciting bids for a fuel supply contract through an Invitation for Bid (IFB) JRB-2025-30, seeking suppliers to provide unleaded gasoline (10% ethanol) and #2 red diesel fuel for multiple university locations in Laramie, Wyoming. The procurement covers fuel deliveries for Fleet Services, Transportation Services, Central Energy Plant, and LREC Stock Farm, with bids to be submitted electronically via the BidNet platform by 3:00 p.m. MT on July 17, 2025. Bidders must provide detailed pricing information including base cost, freight, and tax per gallon for different fuel types and delivery locations, with deliveries to be made on an as-needed basis and Fleet Services estimating weekly deliveries. The contract will be awarded on an all-or-nothing basis, requiring suppliers to demonstrate capability of full delivery to multiple locations with varying tank capacities. Suppliers must meet specific fuel quality standards, including 10% ethanol for unleaded gasoline and CARB Ultra low sulfur for diesel, and be prepared to handle emergency fuel requirements and potential fuel spill cleanup.

The procurement includes a 5% preference for Wyoming residents, with suppliers required to have a current Wyoming residency certification. The contract will be non-exclusive with no guaranteed minimum usage and a total contract value not exceeding $500,000.00. Payment terms are set at Net 45, and suppliers will be responsible for all delivery logistics and documentation. The university has implemented specific requirements for delivery coordination and fuel quality, which may limit the pool of potential bidders. Successful vendors must be prepared to manage complex delivery requirements across multiple university locations, demonstrate technical capability to meet fuel specifications, and comply with all state and local regulations regarding fuel procurement and delivery. The bid process emphasizes local economic participation through the Wyoming residency preference while maintaining rigorous technical and logistical standards for fuel supply.