Fuel Bid - University of Wyoming

The University of Wyoming's Procurement and Payment Services is seeking bids for a Fleet Services Fuel Bid (IFB Number CZ-2025-11) to supply unleaded gasoline (10% ethanol) and #2 Red Diesel to multiple university locations in Laramie, Wyoming. The procurement targets delivery of approximately 2,000 gallons of unleaded gasoline and 650 gallons of red diesel primarily to Fleet Services, Transportation Services, Central Energy Plant, and LREC Stock Farm. Bidders must submit electronic proposals through the BidNet Direct system by 3:00 p.m. MT on September 11, 2025, with no acceptance of email, hardcopy, or fax submissions. The contract will commence upon award and remain in effect until June 30, 2026, with specific requirements for fuel quality including 10% ethanol for gasoline and CARB Ultra low sulfur for diesel. Delivery is estimated at weekly intervals, with the contractor responsible for on-call deliveries and managing any potential fuel spills or damages during the delivery process. Key evaluation considerations include compliance with fuel specifications, delivery capabilities, and adherence to sustainability and export compliance standards.

The solicitation applies a 5% preference for Wyoming residents and requires suppliers to possess a current Wyoming residency certification. Potential bidders must demonstrate equal employment opportunity compliance and have the capability to meet the university's fuel delivery requirements. The total contract value is not to exceed $500,000.00, with payment terms set at Net 45. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid emphasizes opportunities for local Wyoming businesses through the residency preference. The procurement appears open to fuel suppliers capable of meeting the technical specifications and delivery requirements across multiple university facilities. Bidders should carefully review all documentation and ensure complete electronic submission through BidNet, as incomplete or late submissions will be automatically disqualified. Interested vendors must meticulously follow the submission guidelines to be considered for the fuel supply contract.