Fuel Bid - University of Wyoming

The University of Wyoming's Procurement and Payment Services is seeking bids for a Fleet Services Fuel Bid (IFB Number CZ-2025-09) to supply unleaded gasoline (10% ethanol) and diesel fuel to multiple locations in Laramie, Wyoming. The procurement covers fuel deliveries for Fleet Services, Transportation Services, Central Energy Plant, and LREC Stock Farm, with specific requirements for base cost, freight, and tax per gallon for different fuel types and locations. Bidders must submit electronic proposals through the BidNet platform by 3:00 p.m. Mountain Time on August 14, 2025, with the contract expected to commence upon award and remain in effect until June 30, 2026. The university will award the contract on an all-or-nothing basis, requiring bidders to demonstrate full delivery capabilities and meet comprehensive submission requirements. Contractors must provide detailed product information, including export jurisdiction classifications, and have an executed service agreement on file with the university.

The solicitation includes provisions for Wyoming resident preference with a 5% advantage and emphasizes equal employment opportunity requirements. The maximum contract value is set at $500,000.00, with payment terms of Net 45 days. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the university strongly encourages sustainable practices and will prioritize ENERGY STAR rated products where applicable. Bidders must electronically submit all required documentation through BidNet, with strict warnings about incomplete uploads resulting in disqualification. The procurement process requires comprehensive documentation, including signed bid documents, and does not accept email, hardcopy, or fax responses. Contractors must also comply with export compliance considerations and provide comprehensive product and service information to be considered for the fuel supply contract.