FP-2022-03 West Steam Distribution main Replacement

This is a competitive sealed bid procurement by Eastern Oregon University (EOU) for the West Steam Distribution Main Replacement project (FP-2022-03) located in La Grande, Oregon. The scope of work includes selective site steam system demolition, site trenching and backfill operations, installation of new distribution piping and vaults, and selective basement and tunnel improvements beneath Quinn Coliseum, specifically including demolition of unused piping and replacement of the sewage ejector pump. The contractor must execute all work in compliance with the 100% construction documents prepared by Systems West Engineers and must be registered with the Oregon Construction Contractors Board. Key requirements include holding a mandatory pre-bid conference and site visit on Tuesday, February 10, 2026, at 10:00 AM at the Physical Plant Administration Building (One University Blvd, La Grande, OR 97850); submitting sealed bids by Thursday, February 19, 2026, at 2:00 PM via email to bids@eou.edu; and submitting all clarification requests, change requests, or protests in writing by February 13, 2026, at 5:00 PM. The anticipated Notice to Proceed is on or before Monday, March 9, 2026, with substantial completion required by Friday, September 11, 2026, and liquidated damages assessed at $2,000 per calendar day for delays beyond the substantial completion date. The contractor must provide a bid bond of 10% of the maximum bid price, performance and payment bonds equal to 100% of the contract price, and maintain insurance including workers' compensation, commercial general liability with minimum limits of $2,000,000, business auto liability of $1,000,000, and excess/umbrella coverage of $5,000,000.

This procurement is subject to prevailing wage requirements under Oregon Revised Statutes, with contract retainage of 5% of progress payments until completion plus an additional 25% retainage for prevailing wage certification compliance. The project includes one additive alternate for a basin liner for the sewage ejector pump (SE-01). All contractors must comply with the Americans with Disabilities Act and all applicable federal, state, and local laws and regulations. The project encompasses significant geotechnical considerations, as documented in the attached piezo boring and groundwater level data collected in 2022-2023, and contractors must address identified asbestos-containing materials (ACM) including Amosite asbestos in gray insulation and Chrysotile asbestos in black tar material, with work halting requirements if additional suspect materials are discovered during demolition activities. The project is funded by EOU CIR XI-Q Bond Funds, with the specific contract award value not stated in the available documentation. Contractors should anticipate that supplemental asbestos sampling and analysis may be required during construction, coordinated through Fulcrum Environmental Consulting, Inc.