Bid Results Summary

This is a bid results document for a competitive sealed bid procurement by Eastern Oregon University for the West Steam Distribution Main Replacement project (FP-2022-03) in La Grande, Oregon. The project scope includes selective site steam system demolition, site trenching and backfill operations, installation of new distribution piping and vaults, and selective basement and tunnel improvements beneath Quinn Coliseum, including demolition of unused piping and replacement of the sewage ejector pump. The mandatory pre-bid conference and site visit was held on February 10, 2026, at 10:00 AM at the Physical Plant Administration Building. Sealed bids were submitted by the February 19, 2026, 2:00 PM deadline via email to bids@eou.edu. The anticipated Notice to Proceed is on or before March 9, 2026, with substantial completion required by September 11, 2026. The contract includes one additive alternate for a basin liner for the sewage ejector pump (SE-01), and liquidated damages are assessed at $2,000 per calendar day for delays beyond the substantial completion date.

Three bids were received from MBGC, Inc., JRT Mechanical, and Apex Mechanical. MBGC, Inc. submitted the lowest bid at $1,569,223.00 total with Alternative 1, followed by JRT Mechanical at $2,029,899.85 with noted calculation errors in subtotals, and Apex Mechanical at $5,325,450.00 with errors in the demo/site subtotal calculation. All bidders provided required bid bonds, acknowledged addenda, submitted first-tier disclosure forms, and completed responsibility inquiry forms. The project is funded by EOU CIR XI-Q Bond Funds and is subject to Oregon prevailing wage requirements, with contract retainage of 5% of progress payments plus an additional 25% for prevailing wage certification compliance. Contractors must provide performance and payment bonds equal to 100% of the contract price and maintain insurance including commercial general liability with minimum limits of $2,000,000, business auto liability of $1,000,000, and excess/umbrella coverage of $5,000,000.