2026.02.19 2pm FP-2022-03 Bid Results Rev 1.pdf

This is a bid results document for Eastern Oregon University's competitive sealed bid procurement for the West Steam Distribution Main Replacement project (FP-2022-03). The project scope includes selective site steam system demolition, site trenching and backfill operations, installation of new distribution piping and vaults, and selective basement and tunnel improvements beneath Quinn Coliseum, specifically including demolition of unused piping and replacement of the sewage ejector pump. The mandatory pre-bid conference and site visit were held on February 10, 2026, at 10:00 AM at the Physical Plant Administration Building in La Grande, Oregon. Sealed bids were submitted by the February 19, 2026, 2:00 PM deadline, with the anticipated Notice to Proceed on or before March 9, 2026, and substantial completion required by September 11, 2026. The project is subject to liquidated damages of $2,000 per calendar day for delays beyond the substantial completion date.

Three contractors submitted bids for the project: MBGC, Inc. submitted the lowest bid at $1,569,223.00 (including the optional additive alternate for a basin liner); JRT Mechanical bid $2,110,901.85; and Apex Mechanical bid $5,318,950.00. All three bidders acknowledged addenda, submitted proposal documentation, provided bid bonds, completed first-tier disclosures, and submitted responsibility inquiry forms. The project is funded by EOU CIR XI-Q Bond Funds and is subject to prevailing wage requirements under Oregon Revised Statutes, with contract retainage of 5% of progress payments plus an additional 25% retainage for prevailing wage certification compliance. Contractors were required to provide a bid bond equal to 10% of the maximum bid price and performance and payment bonds equal to 100% of the contract price, along with specified insurance coverage including workers' compensation, commercial general liability with minimum limits of $2,000,000, business auto liability of $1,000,000, and excess/umbrella coverage of $5,000,000.