Forest Clearing Development at R. D. Bailey WMA

The State of West Virginia Division of Natural Resources is issuing a Request for Quotation for forest clearing development services at the R.D. Bailey Wildlife Management Area in Wyoming County. The project requires the removal of trees, brush, stumps, roots, and rocks from three designated forest clearings totaling approximately 13 acres—consisting of one 2-acre plot, one 4-acre plot, and one 7-acre plot—with all debris to be pushed into designated piles while conserving and restocking topsoil for regrading. Vendors must hold a valid West Virginia Contractor's License and employ personnel with previous heavy equipment operation experience, and must coordinate with Miss Utility and gas utility companies regarding any underground lines in clearing sites. All work must be completed by October 31, 2015, with pricing submitted on a per-acre basis and payment made per acre upon completion and Agency acceptance. A mandatory pre-bid meeting was scheduled for August 6, 2015, at 1:00 p.m. at the intersection of Route 97 and Coal Mountain Road, technical questions were due by August 7, 2015, at 4:00 p.m., and responses were due by August 13, 2015, at 3:00 p.m. The contract will be awarded to the lowest overall total cost bidder, and a designated contract manager must oversee all work, maintain regular communication with the R.D. Bailey WMA Wildlife Manager, and conduct a walk-through inspection upon completion to ensure all work meets mandatory specifications including site leveling, contouring, and smoothing in preparation for subsequent DNR seeding, liming, and fertilization activities.

The solicitation does not identify specific set-asides or restrictions on eligible respondents; however, vendors may apply for vendor preference status by submitting appropriate certification forms, with preference percentages ranging from 2.5% to 5% available for resident vendors, partnerships with continuous West Virginia headquarters operations, vendors employing West Virginia residents, and certified small, women-, and minority-owned businesses. All vendors must submit a notarized Purchasing Affidavit affirming that neither the vendor nor any related party owes more than one thousand dollars in aggregate debt or is in employer default, and must comply with West Virginia contractor licensing requirements and prevailing wage requirements if applicable. The solicitation does not identify any incumbent contractors or existing infrastructure requiring integration in the provided documentation. The contract is structured as an open-end agreement with a not-to-exceed value of $25,000, and vendors are responsible for all travel costs, mileage, and travel time associated with contract performance, which should be factored into the bid price. Bids may be submitted electronically through the wvOASIS system or as electronic documents, by mail to the WVDNR Property and Procurement Office at 324 4th Avenue, South Charleston, WV 25303, or by facsimile to 304-558-2165, with inquiries directed to Angela Negley at (304) 558-3397 or angela.w.negley@wv.gov.