FMS #1 Saco Custodial/Janitorial Services

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management - Military Bureau, is issuing a Request for Quotation (RFQ #15A260318-0239) for custodial services at FMS #1 Saco located at 20 Eastview Parkway, Saco, Maine 04072. The procurement encompasses comprehensive custodial and janitorial services for approximately 2,262 square feet of facility space, with work performed during standard operating hours of 7:30 a.m. to 4:00 p.m. daily, excluding state and federal holidays. Services include daily and weekly restroom cleaning, floor maintenance across multiple surface types (vinyl composite tile, ceramic tile, concrete, and rubber flooring), carpet care, trash and recycling management, and specialized cleaning tasks performed on monthly, quarterly, semi-annual, and annual schedules. The contractor must furnish all supplies including paper towels, toilet paper, trash bags, bathroom soap, urinal tablets, and PFAS-free shower curtains, and must provide commercial/industrial-grade equipment with HEPA filters for vacuuming and carpet cleaning. Bidders must submit pricing in Excel format using the provided breakdown worksheet with costs structured by task frequency, along with required documentation including a bid cover page, responsible bidder certification, insurance certificates (minimum $300,000 commercial general liability, $300,000 automobile liability, and workers' compensation), and a disaster recovery plan. A mandatory pre-bid walk-through is scheduled for 9:00 a.m. on March 26, 2026, with quotations due no later than 4:00 p.m. on April 3, 2026. Performance will be evaluated monthly using a detailed custodial checklist assessing compliance with standards, with bids evaluated on a best value basis considering fair and reasonable pricing compared to market rates.

This procurement is restricted exclusively to certified Work Centers as defined in 5 MRSA 1826-B.2, limiting eligibility to qualifying work center organizations; no other entity types are permitted to submit bids. All contractor personnel must pass federal background checks conducted by DVEM before gaining facility access. The initial contract period runs from May 1, 2026 through April 30, 2027, with two optional renewal periods: May 1, 2027 through April 30, 2029 (two years), and May 1, 2029 through April 30, 2031 (two years), potentially creating a five-year total contract term. The pricing structure is organized by task frequency with formulas calculating total yearly prices and five-year cumulative costs; special event cleaning services are available at an hourly rate throughout all contract periods. The State reserves the right to reject bids if negotiated exact work hours cannot be established, to require additional staff at no cost if service levels are inadequate, and to terminate contracts for documented poor performance after providing two weeks to correct deficiencies. Specific budget or award values are not disclosed in the procurement documents; pricing will be determined through vendor submissions on the provided bid template.