Bid Sheet RFQ260318-0239 for NON Work Centers.xlsx

This is a bid breakdown sheet for a custodial and janitorial services Request for Quotation (RFQ #15A260318-0239) issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management - Military Bureau, for the Maine Army National Guard, FMS #1 Saco facility located at 20 Eastview Parkway, Saco, Maine 04072. The procurement encompasses comprehensive custodial services for approximately 2,262 square feet of facility space, including daily and weekly restroom cleaning, floor maintenance across multiple surface types, carpet care, and trash and recycling management, with additional monthly, quarterly, semi-annual, and annual specialized cleaning tasks. A mandatory pre-bid walk-through is scheduled for 9:00 a.m. on March 26, 2026, with quotations due no later than 4:00 p.m. on April 3, 2026. The contract term consists of an initial period from June 1, 2026 through May 31, 2027, with two optional renewal periods: June 1, 2027 through May 31, 2029 (two years), and June 1, 2029 through May 31, 2031 (two years), creating a potential five-year total contract term.

Bidders must submit pricing in the provided Excel breakdown worksheet with costs structured by task frequency (daily/weekly/monthly, quarterly, semi-annual, and annual), with formulas calculating total yearly prices and five-year cumulative costs; special event cleaning services are priced at an hourly rate throughout all contract periods. The procurement is restricted exclusively to certified Work Centers as defined in 5 MRSA 1826-B.2, limiting eligibility to qualifying work center organizations only. Contractor personnel must furnish all supplies including paper towels, toilet paper, trash bags, bathroom soap, urinal tablets, and PFAS-free shower curtains, and must provide commercial/industrial-grade equipment with HEPA filters. Required documentation includes a bid cover page, responsible bidder certification, insurance certificates (minimum $300,000 commercial general liability, $300,000 automobile liability, and workers' compensation), and a disaster recovery plan. Bids will be evaluated on a best value basis considering fair and reasonable pricing compared to market rates, with monthly performance monitoring using a detailed custodial checklist. Specific budget or award values are not disclosed in the procurement documents; pricing will be determined through vendor submissions.