FMS#1 -Saco.pdf

This is a Request for Quotation (RFQ #15A260318-0239) issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management—Military Bureau, for custodial services at FMS #1 Saco facility located at 20 Eastview Parkway, Saco, Maine 04072. The procurement encompasses comprehensive custodial and janitorial services for approximately 2,262 square feet of facility space, including daily and weekly restroom cleaning, floor maintenance across multiple surface types (vinyl composite tile, ceramic tile, concrete, and rubber flooring), carpet care, trash and recycling management, and specialized cleaning tasks performed on monthly, quarterly, semi-annual, and annual schedules. Work will be performed during standard operating hours of 7:30 a.m. to 4:00 p.m. daily, excluding state and federal holidays. A mandatory pre-bid walk-through is scheduled for 9:00 a.m. on March 26, 2026, with quotations due by 4:00 p.m. on April 3, 2026. The initial contract period runs from May 1, 2026 through April 30, 2027, with two optional renewal periods: May 1, 2027 through April 30, 2029 (two years), and May 1, 2029 through April 30, 2031 (two years), for a potential five-year total contract term.

Bids must be submitted in Excel format using a provided breakdown worksheet with costs structured by task frequency, along with required documentation including a bid cover page, responsible bidder certification, insurance certificates (minimum $300,000 commercial general liability, $300,000 automobile liability, and workers' compensation), and a disaster recovery plan. The contractor must furnish all supplies including paper towels, toilet paper, trash bags, bathroom soap, urinal tablets, and PFAS-free shower curtains, and must provide commercial/industrial-grade equipment with HEPA filters for vacuuming and carpet cleaning. This procurement is restricted exclusively to certified Work Centers as defined in 5 MRSA 1826-B.2, limiting eligibility to qualifying work center organizations only. All contractor personnel must pass federal background checks conducted by DVEM before gaining facility access. Performance will be evaluated monthly using a detailed custodial checklist, with bids evaluated on a best value basis considering fair and reasonable pricing compared to market rates. Special event cleaning services are available at an hourly rate throughout all contract periods. The State reserves the right to reject bids if negotiated exact work hours cannot be established, require additional staff at no cost if service levels are inadequate, and terminate contracts for documented poor performance after providing two weeks to correct deficiencies.