Fleet Management

The Cherokee County School District (CCSD) is seeking proposals for a comprehensive Integrated Fleet Management System to replace its 25-year-old Versatrans solution, targeting management of approximately 500 buses and 150 support vehicles. The RFP (FM-2026) requires a cellular-based system with real-time GPS tracking, routing and planning software, parent notification, time and attendance capabilities, field trip tracking, student ridership monitoring, and accident tracking. The proposed implementation will occur in phased stages, with a parallel run between June and December 2026 and a desired go-live date of January 1, 2027. Proposals are due on November 13, 2025, by 9:00 a.m. through the CCSD Euna Procurement Interactive portal, with an evaluation process allocating points across qualifications and application suitability (40 points), service and support offerings (30 points), price (20 points), and references (10 points). The system must integrate with existing platforms like Synergy and UKG Ready and comply with Georgia Department of Education bus specifications.

The RFP does not explicitly designate set-aside provisions for disadvantaged enterprises, but it does require comprehensive vendor qualifications, including submission of business references, background check procedures, and drug-free workplace policies. The contract term is 60 months, from January 1, 2027, through December 31, 2031, with potential extension options. Vendors must provide detailed insurance coverage, including $1 million per occurrence in general liability, $3 million in cyber liability/data breach insurance, and $250,000 in employee fidelity coverage. While no incumbent vendor is specified, the district's current fleet includes buses from manufacturers like Freightliner and Blue Bird, and support vehicles from Ford, Chevrolet, GMC, and Isuzu. The proposal form includes pricing sections for equipment, installation, service plans, implementation, training, and warranties, suggesting a comprehensive and potentially significant contract value, though specific budget ranges are not explicitly stated in the provided documents.