Fitness Center Services 555 W Monroe

The Illinois Department of Central Management Services (CMS) is seeking a vendor to manage and operate a fitness center located at 555 West Monroe in Chicago through a five-year concession contract, with potential extensions up to ten years. The contract requires comprehensive fitness center management, focusing on operational efficiency, positive member experiences, member retention and acquisition, and maintaining compliance and safety standards. The fitness center, currently non-operational but equipped with existing fitness equipment, will exclusively serve state employees who will access the facility through an employee badge system. Proposals must include a technical proposal, commitment to diversity plan, and pricing information, specifically detailing a monthly rental fee to the state and individual monthly membership fees. The RFP includes a mandatory pre-submission conference scheduled for 10/30/2024 at 11:00 AM, with a site walk-through of the 17th-floor fitness center. Evaluation criteria will encompass technical merit, commitment to diversity (worth 20% of the technical score), and pricing, with the state aiming to select the most responsive and responsible offeror.

The procurement includes a 5% Business Enterprise Program (BEP) goal, requiring vendors to demonstrate commitment to contracting with businesses owned by women, minorities, or persons with disabilities. Vendors must complete a Commitment to Diversity Vendor Answer Form, which assesses their DEI practices, including WMD business contracting, diversity spending, DEI promotion hours, written DEI policies, and staff diversity. The solicitation is open to certified vendors listed in the BEP Directory, with NIGP codes including 94873 (Physical Fitness Programs), 96156 (Non-Professional Services), and 96208 (Sports Professionals Services). While no specific budget range is provided, the contract is structured as a concession agreement where the awardee will pay monthly rental fees and cover operational costs. The existing fitness equipment, currently maintained by eFit under a service contract, will be part of the facility's initial inventory. Interested vendors must register on the Illinois Procurement Gateway, complete various disclosure forms, and comply with state certification requirements, including having an Illinois Department of Human Rights Public Contracts Number and authorization to do business in Illinois.