B-44478 Pre-Bid Conference Slides.ppt
PPT presentation 12 MB Posted
- Attached to
- Fitness Center Services 555 W Monroe
- Solicitation number
- 25-416CMS-BOSS4-B-44478
- Issued by
- Cook County, Illinois
About this file
This is a pre-bid conference presentation slide deck for the Illinois Department of Central Management Services (CMS) fitness center services contract at 555 W Monroe in Chicago. The presentation outlines the requirements for managing and operating a fitness center facility that will serve state employees through a long-term concession contract with an initial five-year term and potential extensions up to ten years total. The contract scope includes providing comprehensive fitness center operations, ensuring operational efficiency, maintaining positive member experiences, focusing on member retention and acquisition, and maintaining compliance and safety standards.
The contract includes a 5% Business Enterprise Program (BEP) goal to encourage participation from Women, Minorities, and Persons with Disabilities (WMD) businesses. The technical evaluation includes a Commitment to Diversity factor worth 20% of the technical score, which evaluates BEP compliance, WMD business utilization, diversity spending, staffing diversity, and related policies. Pricing requirements include both a monthly rental fee to be paid to the state and individual monthly membership fees for users. No specific budget ranges or incumbent information is provided in the presentation materials.
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Text version
State of Illinois Welcome to the Pre-Submission Conference for Fitness Center Services 555 W. Monroe
25-416CMS-BOSS4-B-44478
Please fill out the sign-in sheet: enter your name, company and contact information.
Please utilize the question form provided to write down any questions during the pre-submission conference and/or walk-through. Please submit your questions to the information contact/presenter. All questions received will be transcribed and afforded a response in the Question-and-Answer document via Bid Amendment.
If you need assistance in uploading documents and/or submitting your Quote in BidBuy, contact our Help Desk.
On the BidBuy homepage, scroll down below the picture is the information:
il.bidbuy@illinois.gov or by phone
866-455-2897
B-44478 Fitness Center Management 555 W. Monroe RFP Review
| Section A | Scope of Work | |
| Section B | Current Conditions | |
| Section C | Proposal Requirements and Instructions | |
| Section D | Evaluation and Procedures | |
| Section E | Administrative Requirements | |
| Section F | Proposal Forms | |
| Section G | Attachments and Exhibits |
Section A Scope of Work
Part B Current Conditions
Part C Proposal Requirements
Part D Evaluation Procedures
The Technical Requirements are described in Sections F.1., F.2., F.3., and F.4. of the RFP.
The State evaluates the Technical Requirements without consideration of price.
D.3.1 Total Number Available for Technical Requirements 550 points
D.3.2. Offeror shall complete and return Sections F.1., F.2., and F.3.
Mandatories Without and With Evidence 0; all must be agreed to and are evaluated as pass or fail
D.4.1. Commitment to Diversity 110 points
| D.5 | (The State opens Price proposals after evaluating all Technical | |
| and Commitment to Diversity proposals) | ||
| Price | 162 points |
| D.6. | Maximum Available Points (550 Technical + 110 |
| Commitment to Diversity + 162 Price) |
Total Points Available 822 points
D.4 Commitment To Diversity Elements
D.4.2. Offeror shall complete and return the Commitment to Diversity Vendor Answer Form.
Section E Administrative Requirements
Part F Proposal Forms
Part F Proposal Forms Continued Mandatories
Part F Proposal Forms Continued F.3. Proposed Technical Solution – Desirable Elements
F.4. Commitment To Diversity and Demonstrations
F.5. Pricing
F.5. Pricing
Section G Attachments And Exhibits
BidBuy Required Quote Attachments
IPG Active Registered Vendor Disclosure
Required to be submitted as part of your proposal if you have an active registration in the Illinois Procurement Gateway (IPG).
Vendor Disclosure
Required to be submitted as part of your proposal if you are NOT registered in the Illinois Procurement Gateway (IPG).
Vendor Disclosure (cont’d.)
Required for parent companies if NOT registered in the Illinois Procurement Gateway (IPG).
Tax Identification Number (TIN)
Business Enterprise Program (BEP) Utilization Plan
5% participation goal
Required to be submitted as part of your proposal.
Part I Bidder Signed Commitment
Identify how the participation goal is intended to be met by marking one of the three boxes.
Self-Perform = check the first box and submit Part I Commitment and Signature with the proposal.
Use one or more BEP-certified Subcontractors to meet the entire participation goal = check the second box and submit Part I Commitment AND Part II Subcontracting Participation Agreement with the proposal.
A Signed Participation Agreement must be done with each BEP-certified Subcontractor being used to meet the goal.
Use one or more BEP-certified Subcontractors to meet part of the goal and is thereby submitting a good faith effort to reduce or waive the remainder of the goal = check the third box and submit the signed Part I Commitment, completed Part III Good Faith Effort, and if requesting a reduction, the signed Part II Subcontractor Participation Agreement with the proposal.
Good Faith Effort starts with contacting 100% of the vendors listed on the Certified BEP and VBP Directory attached in BidBuy.
Part II Subcontracting Participation Agreement
Part II Subcontracting Participation Agreement
In section (d) of the Participation Agreement
Part III Good Faith Effort Part IV Terms of Utilization
BEP-certified is NOT the same as being registered on the Illinois Procurement Gateway (IPG).
https://www.youtube.com/watch?v=4NujlhKbazE
Questions?
Please record any questions in the provided question form, these will be collected and transcribed to ensure that a Q & A document will be made available via Bid Amendment.
REMINDER
Required documents of the proposal:
| Offer to State (Including Subcontractor Disclosure and Where Services are to be Performed, found in BidBuy Attachments). |
| Technical Proposal Response. |
| Commitment-to-Diversity-Vendor-Answer-Form. |
| Pricing; actual pricing must in be in BidBuy. |
| Vendor Disclosure. |
| IPG Active Registered Vendor Disclosure = for any Offeror or subcontractors who ARE registered in the Illinois Procurement Gateway (IPG). |
| OR |
| Vendor Disclosure = for any Offeror or subcontractors who ARE NOT registered in the IPG. |
BEP Utilization Plan for the 5% participation goal.
DO NOT modify any of the required documents (e.g., using letterhead, changing headers/footers, or adding banner/logos, etc.).
Documents signed by persons other than President, CEO, Owner, or Executive Director should submit a Signature Authority Letter with the Offer.
***CHECK THE BOX IN BIDBUY THAT SAYS, “DOES THIS ATTACHMENT CONTAIN ANY PRICING, COST OR DISCOUNT INFORMATION?” FAILURE TO MARK THIS BOX WHEN ATTACHING A PRICING DOCUMENT IN BIDBUY MAY RESULT IN DISQUALIFICATION. ***
NOTEWORTHY DATES
October 30, 2024, Pre-Bid Conference and walk-through held at 11am.
November 6, 2024, Additional questions are due in writing to the Information Contact no later than 7 calendar days after the pre-submission conference.
December 2, 2024 @ 10:00 a.m. CST RFP closes – proposals due.
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